Purchasing Administrator - Delivery Assurance

Enflite believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job scope, but not limit the individual nor the organization to just the work identified. It is our expectation that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Position Summary This position provides execution and administrative support to the purchasing team with a primary focus on delivery assurance and supplier follow-up for existing purchase orders. The role is responsible for driving on- time delivery performance by managing supplier communications, renegotiation delivery dates when required, and maintaining accurate delivery commitments to support the production schedule. This position does not negotiate contracts or own sourcing strategy.

Instead, it ensures that open purchase order and supplier commitments remain aligned to internal schedule requirements.

Essential functions

Delivery Assurance and Open PO Management Own day-to-day delivery assurance activities for existing purchase for existing purchase orders

Monitor open purchase orders to ensure material is delivered on time to meet the production schedule

Follow up with suppliers to confirm delivery dates and shipment status

Renegotiate delivery dates when required to align supplier commitments with internal schedule changes

Update purchase orders with revised delivery dates and delivery related notes in ERP system

Process and act on weekly Open PO reports including

Reviewing supplier responses

Updating delivery commitments

Escalating delivery risk as needed

Review internal exception shortage and late to required reports and take action to align part deliveries with the production schedule

Non-conforming material returns

Coordinate the return of non-conforming material to suppliers for rework or replacement

Track supplier rework or replacement commitments and delivery timelines

Communicate status of returns to purchasing and operations

Purchasing Administrative Support Maintain accurate records of delivery commitments, supplier communications, and follow-ups Support Buyers by managing delivery follow-up and exception resolution activities

Provide status updates related to delivery performance and open issues

Perform special projects and cross-coverage activities within purchasing team as needed

Job Specifications Strong attention to detail and follow through] ability to manage multiple open delivery issues simultaneously

Clear written and verbal communication skills with suppliers and internal teams

Comfortable working against changing production schedules

Strong organizational and documentation skills

Education, certification and experience

High school diploma or GED required

Associate degree preferred0-2 + years of experience in Purchasing, Supply Chain, or Manufacturing Administration Manufacturing environment experience preferredERP system exposure preferred

Proficiency with Microsoft Office (Excel, Outlook, Word) required

Company Benefits Medical, dental, vision insurance with generous portion of premium paid by Enflite
401(k) with company match

Life insurance, disability insurance

Paid time offPaid company holidays

Annual discretionary bonus eligibility

Fun activities each month (past events have included cookouts, baking competitions, cornhole tournaments, water balloon fights)
Physical Demands and Work Environment Working conditions are normal for that of a manufacturing/machine shop/office environment

All employees are expected to adhere to company safety policies and wear personal protective equipment when exposed to work…