Maintenance & Facilities Coordinator

Maintenance & Facilities Coordinator

As a Facilities & Maintenance Coordinator, you will help maintain a safe, reliable, and well-functioning manufacturing facility. This role will coordinate and perform preventive maintenance, facility repairs, building improvements, and day-to-day maintenance activities across our office and manufacturing areas.

You will serve as a key point of contact for facility needs, working with employees, maintenance resources, contractors, vendors, and site leadership to identify issues, coordinate solutions, and support projects from planning through completion.

You will support a fast-paced manufacturing environment where maintaining the building and infrastructure is critical to safe and efficient operations. You will work closely with Operations, Manufacturing, Engineering, EHS, Security, and external contractors to support both day-to-day facility needs and longer-term improvement projects.

Coordinate and perform preventive maintenance throughout office, warehouse, and manufacturing areas, including routine inspections and scheduled maintenance activities.

Inspect the facility regularly to identify maintenance needs, safety concerns, required repairs, and opportunities for improvement.

Coordinate maintenance and repairs for building systems, including HVAC, electrical, plumbing, lighting, doors, docks, roofing, and other facility infrastructure.

Support general facility repairs such as painting, drywall, flooring, fixtures, furniture, doors, locks, shelving, and minor carpentry.

Coordinate internal and external building projects, including renovations, office modifications, production-area changes, facility improvements, and contractor work.

Manage relationships with outside contractors, service providers, and vendors, including obtaining quotes, scheduling work, coordinating site access, and monitoring work through completion.

Coordinate recurring services such as HVAC maintenance, pest control, landscaping/grounds maintenance, waste removal, janitorial services, fire protection inspections, and other building services, as applicable.

Maintain preventive maintenance schedules, work orders, service records, inspection documentation, warranties, and other facility records.

Monitor facility conditions and help prioritize maintenance requests based on safety, operational impact, urgency, and cost.

Respond to urgent facility issues such as water leaks, power or lighting problems, HVAC failures, damaged doors, plumbing issues, and other building-related concerns.

Coordinate maintenance activities with manufacturing teams to minimize disruption to production.

Support the installation, relocation, and removal of office furniture, workstations, storage systems, equipment, and other facility assets.

Assist with space planning and preparation of offices, conference rooms, production areas, storage areas, and employee common spaces.

Support facility improvement projects by coordinating scope, quotes, schedules, contractors, materials, and completion of work.

Monitor maintenance supplies, tools, spare parts, and facility-related inventory and coordinate replenishment when needed.

Help ensure contractors and maintenance activities follow applicable site safety, EHS, lockout/tagout, permitting, and facility requirements.

Support fire/life-safety systems, emergency lighting, alarms, exits, and other emergency facility systems through inspections and coordination with qualified service providers as appropriate.

Support facility inspections, audits, and corrective actions related to building and maintenance conditions.

Identify recurring facility issues and recommend long-term repairs or improvements rather than repeated temporary fixes.

Track maintenance expenses and support planning for…