Staff Accountant

Job Description

Position Title: Staff Accountant

Location: The Fall Line - Butler, GA

Department: Administration

Reports To: CFO

About The Fall Line

The Fall Line is a premier private destination golf and sporting club located in Southwest Georgia. Our club offers state‑of‑the‑art facilities, including two Ogilvy, Cocking and Mead designed 18‑hole golf courses, a 9‑hole short course, and world‑class facilities for shooting, hunting and angling. In addition to our outstanding outdoor offerings, we pride ourselves on exceptional hospitality, with multiple dining and lodging options, all enhanced by our 25‑acre farm that is the centerpiece of 4,500‑acre property.

Primary duties to include, but not limited to the following:

• Assist department managers with vendor evaluation and selection.
• Serve as control point for completing credit applications, obtaining all required information from new vendors (W9’s, Certificates of Insurance, ACH banking information, etc.), adding vendors into system, and designating inactive vendors.
• Monitor Accounts Payable email account and print invoices as they are received for processing.
• Determine account and location codes and enter invoices into Clubessential.
• Obtain manager approvals and signatures, as required.
• Scan paid invoices into SharePoint and comply with departmental records retention practices by shredding scanned invoices timely.

• Reconcile Accounts Receivable balance on Balance Sheet to Accounts Receivable aging report in Clubessential monthly.

• Reconcile Accounts Payable balance on Balance Sheet to Accounts Payable aging report in Clubessential monthly.
• Record monthly inventory adjustments for Food & Beverage accounts and Merchandise accounts.
• Prepare and record journal entry for Prepaid Insurance and Accrued Property Tax monthly.
• Assist in monthly physical inventory procedures for Food & Beverage and Merchandise.
• Assist in periodic physical inventory procedures for equipment and vehicles.
• Review account and location coding for all company credit card transactions and make corrections as needed.
• Send reminders to company credit cardholders on the first of the month for any missing items from prior statement period (accounts, location codes, and receipts).
• Prepare and record journal entry for monthly activity in company credit card program.
• Prepare and distribute weekly activity reports for company credit card program.
• Prepare and distribute monthly and season‑to‑date activity reports for company credit card program.
• Support process improvement initiatives intended to make accounting more efficient and effective and make meaningful impact on projects that result in greater accuracy, timeliness, and completeness of reported results.

• Verify approval of all weekly time cards.
• Review time cards for compliance with policy, overtime hours worked, and reasonableness of time punches.
• Perform biweekly payroll processing in ADP Workforce Now and review payroll register and supporting reports (e.g. Employee Change Report) to ensure accuracy and completeness.
• Maintain management reports for key payroll metrics (e.g. overtime hours and earnings).
• Support annual benefits open enrollment process by assisting with employee communication materials and providing enrollment assistance to employees.
• Validate employee eligibility for benefits based on actual work hours (i.e. 12‑month lookback).
• Maintain employee information (new hires, leaves, terminations, etc.) in Fidelity Plan Sponsor Website and deferral changes in ADP Workforce Now.

• Undergraduate degree in accounting and knowledge of GAAP’s key principles and guidelines
• 2+ years of experience performing duties in full‑cycle general ledger accounting environment or 1+ years in an accounting firm auditing clients with at least $50M in revenues
• 1+ years of experience performing payroll specialist duties
• Knowledge of club industry accounting practices a plus
• Excellent teamwork and inter‑personal skills
• Ability to handle confidential material and communicate with all employees and management
• Energetic, flexible, collaborative, and proactive
• Analytical and detail‑oriented
• Organizational skills, particularly the ability to prioritize and manage multiple deadlines
• Problem solving and process improvement skills

EEO/EOE