Accounts Payable Specialist

Position Summary

Responsible for assisting with invoice and billing. This role will manage accounts payable using multiple types of software, handle AP for multiple entities and vendors, and analyze workflow processes. It will also manage rent, utilities, and any payments processed through online portals, and conduct research on bills to ensure accurate billing and prevent over payment.

• Managing accounts payable using accounting software and other programs
• Handling accounts payable for separate entities and vendors
• Analyzing workflow processes for the P2P cycle
• Establishing and maintaining relationships with new and existing vendors
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures
• Processing due invoices for payments
• Comparing purchase orders, prices, terms of payment and other charges
• Reviewing purchase orders and invoices utilizing 3‑way matching principles
• Processing vendor payments on time without delays
• Auditing all vendor statements for past balance due and correcting billing discrepancies
• Contacting customers for collection of past due invoices
• Investigating and resolving discrepancies with internal company employees and management or external vendors or customers

• Competency in Microsoft applications including Word, Excel and Outlook
• Outstanding analytic and communication skills
• Ability to work independently
• Strong organization and time‑management skills to work under pressure and adhere to deadlines
• Ability to interact with all levels of an organization to collaborate, communicate effectively and achieve desired results
• Ability to handle confidential information appropriately

Education: Requires a High School Diploma or AA Degree in accounting or finance.

Experience: 3+ years of Accounts Payable Experience or equivalent.

Office setting. Extensive exposure to computers. Long periods of sitting.

Disclaimer: This list does not represent all physical demands. Descriptions are representative of those that must be met by employees to successfully perform the essential functions of the job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the job’s essential functions.

Fox offers an excellent compensation package and wide‑range opportunities for professional development. Medical, Dental, Vision, Health Spending, and Dependent Care Savings Accounts, Disability and Life Insurance benefit programs are available, as is a 401(k) plan with employer matching. Eligibility for all benefit programs is defined by the applicable plan document or employee handbook.

Fox provides equal employment opportunities for all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, gender identity, sexual orientation, marital status, religion, age, physical disability (including HIV and AIDS), mental disability, results of genetic testing, or service in the military, or any other characteristic protected by the laws or regulations of any jurisdiction in which we operate.

We base all employment decisions – including recruitment, selection, training, compensation, benefits, discipline, promotions, transfers, layoffs, terminations, and social/recreational programs – on merit and the principles of equal employment opportunity.