Accounts Payable Representative in Rutledge, Georgia

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of vendor invoices, employee expense reimbursements, and payments while maintaining strong internal controls and compliance with company policies. This position works closely with Purchasing, Receiving, Operations, and other departments to resolve invoice discrepancies and support the overall financial operations of Versatile Mold and Design.

Versatile Mold and Design, Inc. (VMD) designs and builds molds and dies for numerous multi-national companies in a wide variety of industries. Versatile also acts as a product development partner with our customers by offering prototyping services, design support and part production. Since our inception, Versatile has been committed to improving the long-term competitive edge of our customers through innovative engineering.

We are a full-service molding facility capable of providing support through all phases of the development process. We have extensive experience with both thermoset and thermoplastic materials. We design and build tooling for injection molding, compression molding, transfer molding, and metal stamping. Versatile also offers general machining, wire and sinker EDM services as well as tool maintenance, repair and refurbishment.

• Invoice Processing:
  Receive, review, and verify incoming invoices and vendor statements.
• Three-Way Matching:
  Match purchase orders, receiving documents, and invoices to ensure accuracy before issuing payment.
• Payment Execution:
  Prepare and process checks, wire transfers, and ACH payments on a biweekly and ad hoc basis.
• Vendor Management:
  Serve as the primary point of contact for vendor inquiries. Resolve any billing discrepancies or payment issues professionally and promptly.
• Expense Reports:
  Review and process employee expense reports, ensuring compliance with company policies.
• Record Keeping:
  Maintain accurate, organized, and up-to-date accounts payable files and ledgers.
• Reconciliation:
  Reconcile vendor statements against company records to identify and correct discrepancies.
• Month-End Close:
  Assist the finance team with month-end and year-end closing processes, including compiling necessary AP reporting and documentation.
• Compliance:
  Assist with the preparation and distribution of annual 1099 tax forms.

• Associate's degree in Accounting, Finance, or Business preferred.
• Equivalent combination of education and relevant experience will be considered.

• Minimum of 2 years of accounts payable or general accounting experience.
• Manufacturing experience strongly preferred.
• Experience with Quick Book is a plus.
• Experience with ERP/accounting systems preferred.
• Experience processing high-volume invoices.

• Strong understanding of accounts payable principles and accounting practices.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize multiple deadlines.
• Proficient in Microsoft Excel, Outlook, and Microsoft Office Suite.
• Ability to analyze and resolve invoice discrepancies independently.
• Strong verbal and written communication skills.
• Excellent customer service skills when working with internal departments and external vendors.
• Ability to maintain confidentiality of financial information.
• Team-oriented with the ability to work independently.

• Prolonged periods of sitting and working at a computer.
• Ability to communicate effectively in person, by phone, and electronically.

• Professional office environment within a manufacturing facility.
• Regular interaction with Finance, Purchasing, Operations, Shipping/Receiving, and external vendors.

EOE M/F/D/V