Administrative Coordinator

Administrative Coordinator

City of Avondale Estates—Where Tradition Meets Tomorrow

Avondale Estates is different. On purpose and by design. Avondale was built around an idea—that you can design a place where people naturally flourish, participate and find joy. For a hundred years now, neighbors, local businesses and leaders have made that idea a reality. Just eight miles east of downtown Atlanta, this 1.23 square mile city with nearly 4,000 residents has created a place where the good life isn't something you have to chase—it's something you get to live every day.

At City Hall, everything we do focuses on making Avondale an even better place to call home. We build environments and support activities that help people flourish because we believe everyone deserves to live well, right where they are.

As a planned garden city, nothing is blooming here by accident. From our business development and infrastructure improvements to residential services and beautification, we are thoughtful about nurturing the right growth.

Great places happen on purpose. We continue to build a city that prioritizes the ingredients of good living by working with intention and caring about the details that matter most. We're simply creating the best place we can for people to thrive, work and live well.

The Administrative Coordinator serves as the primary point of contact for the City, providing front‑line customer service and support. This role manages receptionist duties, answers frequently asked questions to reduce inquiries to departmental staff, and accurately directs visitors by understanding the functions of various departments. The Coordinator oversees scheduling, manages office supplies, maintains organized records, and administers the park reservation and event signage program.

Additionally, the role communicates with staff and the public, ensuring timely assistance and information flow. The Coordinator also supports the Court Clerk by processing traffic ticket payments and background check requests.

• Performs receptionist duties, is the first point of contact for the public, providing customer service and support.
• Answers commonly asked questions and understands departmental responsibilities in order to direct visitors/callers to the appropriate staff member.
• Provides light clerical support, including copying, filing, and mailing checks.
• Supports the Court Clerk by recording and collecting payments for court tickets, and processing background checks and signage.
• Manages office supply needs and maintains office organization.
• Manages the reservation system for park and event signage.
• Serves as a notary for the City and visitors.

• Associate’s Degree (or some college experience) minimally required.

• No supervisory responsibilities.
• Provides critical backup to other positions, namely the Court Clerk and the City Clerk, as needed.

• Proficient in Microsoft Office Suite of products, including Teams for effective communication and project coordination.
• Personality that is personable, unflappable, positive, with the ability to communicate well and deescalate a situation.

• The work is typically performed in an office.
• The work is mostly sedentary, involving sitting at a desk, answering phones, occasionally lifting light objects or packages.
• Must occasionally attend meetings outside of normal business hours.

• More than two years of related experience required.
• Ability to be bonded.

Grade 2 Min $52,467 Max $74,676

Must apply on Avondale estates.org

Seniority level:
Entry level

Employment type:

Full‑time

Job function:
Administrative

Industry: Government Administration