Operations Coordinator

Description

We’re looking for a highly organized, detail-driven Operations Coordinator who thrives in a fast-moving environment and loves bringing order, clarity, and efficiency to complex workflows. This role supports multiple departments and plays a key part in keeping our fleet, facilities, contents operations, and internal systems running smoothly.

If you enjoy building smart spreadsheets, analyzing data, coordinating logistics, and creating seamless experiences for both team members and partners, you’ll feel right at home here.

Requirements

• Build and maintain Excel spreadsheets to track fleet oil changes, repairs, and maintenance schedules.
• Analyze fleet data to support long-term strategy and cost‑saving decisions.
• Compare pricing, negotiate rates, and build strong relationships with repair shops and service vendors.

• Track job supply usage and inventory through organized spreadsheets and digital systems.
• Contact sales reps to place orders, negotiate pricing, and maintain cost‑effective supply channels.
• Identify trends and provide insights for purchasing strategy.

• Monitor facility security systems, including cameras, environmental controls, and team member access.
• Support team members with access to digital systems and platforms.
• Maintain organized digital files, back up spreadsheets, and track operational task lists.

• Manage team member recognition and celebration.
• Coordinate monthly huddles, training sessions, and company events.
• Book hotel reservations and assist with travel logistics for team members.

• Provide administrative and operational support across departments.
• Take on additional responsibilities at the discretion of the Excellence Manager.

• Strong Excel skills (formulas, data organization, basic analysis).
• Excellent communication and relationship‑building abilities.
• Highly organized, proactive, and comfortable juggling multiple priorities.
• A problem‑solver who enjoys improving systems and creating efficiency.
• Someone who takes pride in accuracy, follow‑through, and supporting a high‑performing team.