Executive Assistant

Executive Assistant

Department:
Executive Division:
Executive

At Daniel Defense,
Only the Best Build the Best

Who Should Apply:

Daniel Defense is looking to hire a highly adaptable, tenacious, and curious executive assistant willing to take on multiple organizational, planning, and daily tasks to support the CRO so they can focus on driving the business's strategic vision. This individual should be open to multitasking, coordinating events, working with multiple stakeholders, problem-solving, and executing on daily, weekly, and monthly regularly scheduled projects.

Desired Traits:

Hungry to serve, eager to learn, curious, adaptable to change in the environment and schedule, willing to take on projects, intelligent, and organized.

About Daniel Defense:

At Daniel Defense,
Only the Best Build the Best

Daniel Defense engineers and manufactures the world's finest weapon systems and accessories. Our mission to Honor God. Defend Freedom is accomplished by serving customers and providing top quality solutions to our military, law enforcement and civilians that are seeking premium firearms for home defense, hunting, and sport shooting.

About the Role:

As an Executive Assistant, you will be responsible for the functions outlined below.

Essential Functions:

• Responsible for completing a wide variety of professional and personal responsibilities for the CRO and various C
  - Suite Executives, including managing an extremely active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for all meetings.
• Provides primary support to the CRO and supports other C-Suite Executives as needed.
• Provides personal tasks as necessary for the CRO and other C
  - Suite Executives as needed to free up time for the executive.
• Manages complex and confidential email accounts, email filing, and clearing daily email influx.
• Assists with developing and formatting executive-level presentations and reports for quarterly business reviews, ad hoc senior leadership presentations, and Board Meetings.
• Organizing and coordinating conference calls/video conferences
• Compiles and prepares regular or special reports necessitating data selection from various sources.
• Composes correspondence of a general business nature or composed from marginal notes and verbal instruction, the nature of which is highly confidential, important, and of all grades and character involving financial, legal, technical, and other business terminology.
• Receives, screens, and relays telephone calls and places outgoing calls.
• Opens, scans, and sorts executive office mail for importance, urgency and distribution.
• Acts as a liaison, maintains appointment agenda and keeps executive informed as to commitments.
• Plans and coordinates specified meetings, dinners and other events; arranges meeting and conference schedules as directed and notifies participants.
• Organizes, maintains, and assumes custodial responsibilities for executive's documents, files and records
• Attend business functions during and after normal business hours, as required.
• Makes themselves available for calls, texts and emails as needed.
• Plans, coordinates and ensures the CRO and other C-Suite Executives schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CRO and other C-Suite Executives, with Executive Leadership Team, Directors and other senior leadership/management team, on matters related to the CEO's initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CRO and other C-Suite Executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between C-Suite Executive offices and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the ability to lead the company effectively.
• Coordinates and expedites the completion of assigned administrative projects, sometimes requiring the involvement of departmental managers, supervisors, and professionals.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Maintains discretion and confidentiality in relationships with all necessary parties.
• Adhere to compliance with applicable rules and regulations set regarding company matters, including advance distribution of materials before meetings in electronic/paper format.
• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and…