Executive Assistant Job Oakwood Georgia USA,Administrative/Clerical

Location: Oakwood

Description

DEPARTMENT:
Administrative

ACCOUNTABILITY:
Reports to the CEO / AAA Director

STATUS:
Full-Time, Exempt

JOB SUMMARY:

Provides high-level administrative and operational support to the CEO of Legacy Link while helping advance the organization’s mission through executive coordination, communication, and organizational support.

Essential Functions

Provides high-level administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, coordinating travel, and handling confidential correspondence.

Serves as main point of contact when CEO / AAA Director is unavailable.

Completes a wide variety of administrative tasks for the CEO, CFO, and Management Team.

Assists the CEO with strategic initiatives, special projects, community engagement activities, and organizational events.

Monitors deadlines, prioritizes executive tasks, and ensures timely completion of assignments and organizational initiatives.

Maintains confidential records and sensitive information with professionalism, discretion, and compliance with agency policies.

Monitors individual programmatic performance monthly to ensure contract compliance.

Works with CEO, CFO, and Management Team staff to resolve any issues in a prompt manner.

Prepares, edits, and distributes reports, presentations, meeting agendas, board packets, minutes, and other executive communications.

Coordinates Management Team meetings and assists with staff meetings and events as needed.

Assists with coordination of Board of Directors and committee meetings, including scheduling, logistics, materials preparation, and follow‑up on action items.

Assists in updating the organization’s existing policies and procedures.

Provides hospitality to all guests to create a warm and welcoming environment.

Performs other duties as assigned in support of the CEO and organizational objectives.

Additional Areas of Responsibility

Provides a gatekeeper and gateway role for the CEO / AAA Director to facilitate trust and support among all constituents.

Invests in building and maintaining long‑lasting relationships both internally and externally.

Serves as a notary for the organization.

Requirements Other Information / Requirements

Strong organizational, communication, and problem‑solving skills.

Communicates information effectively with others, both internally and externally, of all backgrounds.

Education and Experience

High School Diploma plus four years of experience required. Four‑year degree in business administration, finance, accounting, or related field preferred.
Relevant administrative assistance experience required.

Licensure

Valid Georgia Driver’s License

Required Skills

Ability to communicate the goals and objectives of Legacy Link.

Knowledge of basic accounting practices and procedures.

Skill in preparing detailed reports.

Skill in performing detailed computations.

Proficient computer skills with emphasis on accuracy.

Ability to be trained.

Well‑organized and detail‑oriented.

Interpersonal communication skills, including ability to communicate with people having a variety of educational levels.

Problem‑solving skills

Time management skills

Ability to follow instructions and to work independently and as part of a team.

Physical Demands

Regularly required to use hands to write, use a computer, operate a motor vehicle, use a hand‑held device and telephone, and manipulate documents.

Regularly required to read documents and write neatly, legibly, and transcribe accurate information and numbers/values.

Employee continually engages in activities that require talking and hearing.

Frequent:
Standing, sitting, walking, repetitive use of hands, simple grasping and fine hand manipulation, pushing and pulling with hand(s). Occasionally required to reach above shoulder level.

Must be able to lift and/or move up to 11 pounds, and occasionally 25 pounds. (When lifting more than 25 pounds, two or more people are required to lift the load.)

Local travel occasionally required.

Required to inspect and safely operate a motor vehicle in a wide range of weather and traffic conditions.

Work Environment

Temperature ranges from normal indoor climate‑controlled environment in buildings or vehicles, various outdoor conditions and temperature extreme encountered during travel, and unpredictable indoor environmental conditions encountered in off‑site locations.

Noise level quiet to moderate.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

The Legacy Link, Inc. is an affirmative action/equal opportunity employer.

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