Assistant to Chairs

Assistant to the Chairs

High‑level administrative support to the Chairs of the Department of Classics and the Sage School of Philosophy.

This role involves managing complex academic processes, facilitating communication, and supporting faculty and staff in research, teaching, and administrative tasks.

• Provide administrative, research, and teaching support to the Chairs of both units.
• Track and manage tenure, promotion, and academic review processes.
• Manage and monitor all aspects of academic searches, including facilitating visits and serving as lead contact.
• Collaborate with HR specialists to draft letters and process employment status changes (hiring, reappointment, sabbatical leaves, retirements, terminations).
• Prepare agendas, coordinate votes, and take minutes at faculty meetings.
• Arrange meetings for various departmental committees.
• Coordinate the faculty and academic annual report process.
• Manage complex academic leave records.
• Facilitate and process all student hourly and temporary employee hires and terminations.

• Associate’s degree with 4–6 years of high‑level administrative experience, or an equivalent combination of education and experience.
• Proficient in Outlook, Microsoft Office Suite, Adobe Acrobat, and video conferencing tools.
• Ability to handle confidential and sensitive information with discretion and integrity.
• Strong judgment, creativity, and problem‑solving skills.
• Ability to communicate tactfully and diplomatically with a wide range of internal and external stakeholders.
• Ability to work independently while supporting a team and fostering a respectful work environment.
• Proven ability to manage multiple tasks, areas, events, and deadlines simultaneously.
• Excellent organizational skills, with the ability to work under pressure, balance conflicting priorities, and make informed decisions.
• Strong written, verbal, and interpersonal communication skills.
• High attention to detail, including accuracy in spelling, grammar, and proofreading.
• Initiative, resourcefulness, and tact in addressing challenges.
• Ability to cultivate inclusive and collaborative relationships with students, faculty, staff, and community members.

• Prior experience in an academic setting or executive‑level administrative support.
• Knowledge of visa processing.
• Working knowledge of Microsoft Teams, Academic Jobs Online, Adobe Creative Suite, and Qualtrics.
• Familiarity with university systems such as Workday, eSHOP, Tableau Reporting Tool, and Oracle Analytics Server.

Part‑time, ten‑month position (August – May) at 32 hours per week. Onsite in Ithaca, NY. Core hours Monday – Friday, 8:00 AM – 4:30 PM with flexibility.

Cornell offers comprehensive health care options, generous retirement contributions, wellness programs, employee discounts, and other benefits.

Leave provisions include health and personal leave, three weeks of vacation, 13 holidays, two floating holidays, and a winter break.

Educational benefits: tuition‑free Extramural Study, Employee Degree Program, tuition aid, and Cornell Children’s Tuition Assistance Program.

Visa sponsorship is not available for this position.

Administrative Asst IV

Hourly rate: $26.41–$30.69

Remote option:
Onsite

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world‑class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy‑related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other…