Unit Secretary

Title: Unit Secretary

State Role

Title:

Admin and Office Spec III

Hiring Range: starting at $35,000 (commensurate based on experience)

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Western State Hospital, 103 Valley Center Drive, Staunton, VA 24401

Agency Website: (Use the "Apply for this Job" box below)./

Recruitment Type: General Public - G

Western State Hospital is seeking a full time Unit Secretary to provide administrative and clerical support to the patient units, serve as the primary contact on the assigned unit, and analyze discharged records for quantitative and qualitative deficiencies to ensure compliance with regulatory requirements and timely processing of records.

• Facilitate non‑clinical orders specific to Unit Clerk scope of responsibility in an accurate and timely manner.
• Responsible for patient labels and photo file maintenance.
• Maintain unit binders, including filing of documents and updating communication sheets.
• Serve as the point of contact to request outside records for the healthcare team; follow the request until the records are received and notify the provider when the record is available.
• Submit electronic supply requisitions per assigned schedule, ensuring adequate supplies are maintained at the unit level.
• Submissions of dietary supply requisitions for assigned PCU (patient care unit).
• Coordinate patient transfers to another unit, sending all contents of the patient section of the unit binder, wristband, patient  (cardex), patient labels, photos, and face sheets; check appointments and communicate with the receiving unit. Interward transfer (form 37) includes the patient label, lab, MAK scan sheet, and emergency card.

• 13 Paid Holidays
• 12 Vacation Days
• 8 Sick Days
• 4 Family/Personal Days annually
• Low-cost, comprehensive Anthem or AETNA health insurance
• Short & Long-Term Disability Coverage
• Group Life and Optional Life Insurance
• Flexible Spending Accounts (FSA)
• Exclusive State Employee Discounts

• Experience in a clerical setting or experience working with patients.
• Computer knowledge and experience with Microsoft Office.
• Knowledgeable of hospital services, record keeping and medical terminology.

• High school graduate, computer knowledge and experience with Microsoft Office.
• Advanced training in health technology or business administration tasks.
• Experience in a Health Information Management Department.
• Bilingual.
• Veteran or veteran spouse.

Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at  during business hours (8:00 a.m. to 5:00 p.m.).

The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.

There shall be no retaliation against anyone making allegations of violations of this policy.

DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We strongly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply to the state application and respond accordingly.

Name:
Samantha Leep

Phone:

Email: samantha.leepginia.gov