Executive Assistant to the CEO

POSITION DETAILS

Job Title:

Executive Assistant to the CEO

Department:
Administration

Reports To:

Chief Executive Officer

Position Type:
Full-Time

The Executive Assistant to the CEO serves as a trusted strategic partner to the Chief Executive Officer, providing high-level executive, administrative, and project support across both business and select personal priorities.

This role is responsible for managing calendars, coordinating meetings, supporting communications, tracking organizational initiatives, facilitating follow-up on key priorities, and assisting with commercial real estate projects and business ventures. The Executive Assistant acts as a central point of coordination between the CEO, leadership team, providers, vendors, contractors, business partners, and external stakeholders.

The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced, entrepreneurial, and evolving healthcare environment.

• Manage the CEO's calendar, scheduling, and meeting coordination.
• Coordinate internal and external meetings, including preparation of agendas and supporting materials.
• Manage email communications and assist with prioritization of correspondence.
• Track action items and follow-up commitments from meetings and leadership discussions.
• Assist with travel planning, reservations, and itinerary management.
• Prepare reports, presentations, and executive communications.
• Maintain confidential information with the highest level of discretion.

• Provide administrative support for commercial real estate acquisitions, developments, and property-related initiatives.
• Coordinate meetings, documentation, timelines, and communications with brokers, attorneys, contractors, architects, lenders, and vendors.
• Track project milestones, inspections, permits, lease activities, deadlines, and key deliverables.
• Organize and maintain files related to real estate transactions, contracts, and project documentation.
• Conduct research and gather information to support business development, investment opportunities, and strategic initiatives.
• Assist with additional entrepreneurial and business ventures as assigned by the CEO.

• Assist with tracking organizational initiatives and special projects.
• Coordinate communication between departments, leadership, and external partners.
• Monitor deadlines and ensure timely completion of assigned action items.
• Support implementation of operational and strategic initiatives.
• Coordinate cross-functional projects involving multiple stakeholders."
• Assist with due diligence, document organization, and research for business and real-estate initiatives.

• Serve as a professional point of contact for vendors, consultants, contractors, brokers, attorneys, lenders, business partners, and community stakeholders.
• Coordinate communications and follow-up activities across healthcare operations and commercial real-estate projects.
• Facilitate communication between the CEO and internal leadership team.
• Assist with maintaining positive relationships across the organization.

• Organize and maintain executive files, records, and confidential documentation.
• Assist with document preparation, contracts, and administrative workflows.
• Coordinate leadership meetings, events, and special functions.
• Support administrative projects as assigned.
• Identify opportunities to improve efficiency and streamline processes.

• Assist with select personal administrative matters as assigned by the CEO.
• Coordinate appointments, scheduling, and related logistics.
• Support miscellaneous administrative needs that allow the CEO to focus on strategic priorities.

• Minimum of five (5) years of executive administrative support experience.
• Experience supporting senior executives, business owners, or organizational leaders.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and sound…