Administrative Assistant; Part-Time

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Job Title:

Administrative Assistant (Part-Time)

Agency:
Georgia Forestry Commission

Job Requisition

Shift: Any (United States of America)

Compensation Details: $20/HR OR MORE "BASED ON EXPERIENCE"

Job Description:

This position offers the opportunity to provide administrative support to Forest Management with purchasing, accounting, and employee support responsibilities. The position will require a minimum of two days a week but may vary as workload dictates.

EXAMPLES OF DUTIES:
Under direct supervision, performs a wide range of administrative and program support duties, some of which may be complex in nature and may involve access to confidential, financial, personnel, and grant-related information.

Responsibilities may include, but are not limited to:

• Purchasing and Accounting Support Provide administrative assistance with purchasing activities, including obtaining and organizing documentation, processing requests, tracking orders, and maintaining records.
• Assist with invoice processing, payment documentation, expense tracking, and reconciliation activities as assigned.
• Review financial documentation for completeness and accuracy and bring discrepancies or questions to the attention of appropriate staff.
• Maintain organized purchasing and accounting records in accordance with agency policies and applicable requirements.
• Assist with gathering financial information and documentation for reports, audits, and internal reviews.
• Employee and General Administrative Support Provide administrative support for employee-related processes, records, forms, and other documentation as assigned.
• Assist with maintaining accurate and confidential personnel and administrative files.
• Prepare correspondence, reports, spreadsheets, forms, presentations, and other documents as needed.
• Assist with scheduling meetings, coordinating administrative activities, preparing meeting materials, and documenting follow-up items.
• Respond to routine inquiries and provide timely assistance to staff, subgrantees, vendors, and other stakeholders.
• Enter, update, and maintain information in databases, spreadsheets, and other agency systems.
• Assist with office operations and special projects as assigned.
• Perform other related administrative duties and responsibilities as assigned.

Grants Management Support

• Assist U&CF grants staff with the review and processing of subgrant reimbursement requests to ensure documentation is complete, accurate, and consistent with approved budgets and applicable requirements.
• Review subgrantee submissions for completeness and identify missing or inconsistent information for follow-up.
• Assist with tracking reimbursement requests, payments, deadlines, and outstanding documentation.
• Ensure completion and maintenance of required subgrantee paperwork, reports, certifications, and supporting documentation in accordance with federal, state, funding-source, and agency requirements.
• Assist with monitoring subgrant files for compliance, accuracy, and completeness.
• Maintain organized electronic and paper grant files to support program tracking, reporting, monitoring activities, and audits.
• Assist with preparing information and documentation needed for grant monitoring, financial reviews, and audits.
• Utilize the grants management website and related systems to enter, update, monitor, and retrieve grant and subgrant information.
• Track…