Administrative Assistant 3

Administrative Assistant 3

The Administrative Assistant 3 provides executive level administrative support to the Dean of the College of Education and Human Development and serves as the first point of contact, responds to a wide variety of situations in a timely manner, and represents the office in the highest professional manner.

The duties include, but are not limited to:

• Executive Leadership Administrative Support:
  Serves as the primary point of contact for all meetings and events for the Dean of the College of Education and Human Development and senior level staff. Maintains the calendar for the Dean. Assures accurate and efficient appointment scheduling. Assist with travel arrangement-for enterprise leadership including preparing / reviewing travel requests, authorizations, expense reports, process registrations and assist with making airline reservations, if needed.
  
  Tracks reimbursement and logs receipts ensuring comprehensive travel records are maintained in accordance with internal audit requirements.
• Dean's Office Administrative Support:
  Fields telephone calls responding with information when needed or referring calls to appropriate resources, when necessary, routes messages accurately and appropriately. Serves as first point of contact for the office for all visitors, reviews, and routes mail. Compose, edit, format and type letters, memorandums, reports, charts, requisitions, and emails;
  Proofread documents, maintain files, records, and computerized databases. Accurately files documents for future retrieval.
• Business Administrative Support:
  Provides administrative support to the Business Operations Manager with purchase requests, check requests, IDRs, faculty and staff awards, and any payments or reimbursements that are issued from the Dean's Office. Maintains Dean's Office P-Card. Maintain Dean's Office Catering and Vender Accounts. Manage scholarship awards from beginning to end. Creates, routes, and maintains all MOU's for the College. Orders & stocks office supplies for Dean's Office and College events.
  
  Serves as the Asset Control Officer for Dean's Office. Provides support for new hire on boarding, creates system access requests, key requests, Computer setup requests, and phone setup requests.
• COEHD Administrative Support:
  Manages rooms, meeting and event logistics for the College. Responsible for ensuring compliance with all applicable state and institutional policies. Perform all other related duties as assigned.

Other:
Perform all other duties as assigned.

Required Qualifications:

Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience OR Associate's degree from an accredited college or university and five years of directly applicable experience OR High school diploma or GED from a recognized state or federal accrediting organization and eight years of directly applicable experience.

Preferred Qualifications:

Experience in a higher education environment. Experience with AU policies and processes in the area of grants, purchasing, and travel.

Knowledge, Skills, & Abilities:
Knowledge Proficient in Microsoft Office and other computer software/databases. Solid working knowledge in cataloging and file organization/maintenance. Skills Must be flexible and able to exercise sound judgement Excellent interpersonal, written and verbal communications skills. Detail oriented with strong organizational, prioritization and multi-tasking skill Abilities Ability to maintain confidentiality, complete work and meet deadlines.

Shift/Salary/Benefits:
Days/M-F Pay Band: B6 Salary Minimum: $18.85/hourly - Midpoint: $23.56/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 8/18/2026 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment:
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta…