Front Desk & Accounting Coordinator

Job Details:

Job Location:

CFX SOUTH - ELLENWOOD, GA, Position Type:
Full Time, Education Level: High School, Salary Range:
Undisclosed, Travel Percentage:
None, Job Shift: Day, Job Category:
Accounting MAIN OBJECTIVE

In this role, you will be responsible for managing front desk operations and providing administrative support while also assisting with accounting tasks. This role must build and maintain a strong rapport with all internal departments as well as outside customers, vendors, and visitors.

• Answer, screen, and forward incoming phone calls to appropriate internal resources while always maintaining a positive and upbeat attitude and tone.
• Serve visitors by greeting, welcoming, directing them appropriately, and notify team members of visitor arrival in a professional and friendly manner.
• Follow up, when requested, to ensure that appropriate changes were made to resolve customers' problems.
• Keep records of customer interactions or transactions, recording details of inquiries, complaints, or comments, as well as actions taken.
• Monitor and maintain security and telecommunications system. Maintain security by following procedures, monitoring visitor logbook, and issuing visitor badges when needed.
• Maintain front office and breakroom supplies and keep inventory of stock.
• Update Employee and visitor screen content with relevant information regularly and keep a safe and clean reception area.
• Receive, sort, and distribute daily mail/deliveries. Manage CFX Conference Room schedules.
• Perform other clerical duties such as filing, photocopying, faxing, or other projects from all internal departments.

• Maintain customer (AR) and vendor (AP) information including adding new vendors to all systems, addresses, banking info, billing info, sales tax certificates, certificates of insurance, W-9, payment terms, etc.
• Process incoming vendors invoice via 3-way matching: PO to Receiver to Invoice
• Monitor AP & AR emails.
• Keep track of invoices without receivers/incorrect quantity and meet with internal teams to resolve issues.
• Follow up on aging invoices and report and send out late interest fees.
• Data Entry for payment list and other required one-off critical accounting tasks.