PT- Public Art Program Coordinator

JOB SUMMARY

The Part-Time Public Art Program Coordinator is responsible for coordinating and administering the City’s public art program through the Recreation and Special Events Department. This position serves as the primary staff liaison to the Public Art Committee or similar advisory body and coordinates public art meetings, agendas, projects, budgets, outreach, education, artist/vendor communication, installations, events, and implementation of approved public art initiatives.

• Coordinates the City’s public art program within the Recreation and Special Events Department.
• Serves as staff liaison to the Public Art Committee or related advisory group.
• Develops annual work plans, project schedules, meeting calendars, and program goals.
• Tracks committee action items, assignments, project milestones, and deadlines.
• Coordinates with Recreation staff and other City departmentsregardingproject locations, installation logistics, facility use, park impacts, maintenance, safety, permitting,purchasing, and risk management.
• Prepares reports, staff updates, committee materials, and recommendations as needed.
• Committee and Meeting Management
• Prepares agendas in coordination with Recreation leadership and committee representatives.
• Coordinates meeting notices, agenda packets, meeting materials, room reservations, public access, technology needs, and presentations.
• Attends regular Public Art Committee meetings, including evening meetings as required.
• Prepares or coordinates meeting minutes and records of action.
• Tracks motions, recommendations, project approvals, and follow-up items.
• Ensures committee activitiesremainconsistent with City policies, Recreation Department direction, budget requirements, and administrative procedures.
• Assists with development and monitoring of the public art program budget.
• Tracks expenditures, invoices, donations, sponsor ships, grants, and other funding sources.
• Coordinates purchasing, vendor payments, procurement documentation, and budget compliance with Recreation leadership and Finance.
• Assists with budget requests, project cost estimates, funding recommendations, and financial updates.
• Researches potential grants, sponsor ships, donations, or community partnerships.
• Maintains financial records related to assigned public art projects and programs.
• Coordinates approved public art projects, temporary installations, permanent installations, exhibitions, contests, public art events, and related activities.
• Communicates with artists, vendors, contractors, property owners, schools, nonprofits, civic organizations, and City staff.
• Assists with artist selection processes, requests for proposals, project scopes, contracts, schedules, installation plans, and public communications.
• Coordinates projectlogisticsinvolving City parks, recreation facilities, trails, public spaces, or City-owned property.
• Tracks project progress andprovidesupdates to Recreation leadership and the committee.
• Coordinates maintenance records, public art inventory, signage, documentation, and project closeout.
• Develops and supports public outreach related to public art.
• Coordinates educational programs, artist talks, workshops, public meetings, surveys, and community engagement activities.
• Drafts website content, flyers, newsletters, social media content, public announcements, and other promotional materials, subject to City review.
• Builds relationships with artists, residents, schools, civic organizations, nonprofits, businesses, and community partners.
• Promotes public participation in public art initiatives and Recreation Department programs.
• Records and Compliance
• Maintains program files, committee records, meeting minutes, project records, contracts, artist information, inventory records, financial documentation, and correspondence.
• Assists with compliance related to public meetings, public records,purchasing, risk management, insurance, and City policies.
• Coordinates with Recreation, Finance, City Clerk, Legal, Risk Management, and other departments as needed.

• Knowledge of public art programs, project coordination, committee administration, community engagement, and event planning.
• Knowledge of…