PT- Public Art Program Coordinator

Responsibilities

• Coordinate and administer the City’s public art program through the Recreation and Special Events Department.
• Serve as the primary staff liaison to the Public Art Committee or similar advisory body.
• Develop annual work plans, project schedules, meeting calendars, and program goals.
• Track committee action items, assignments, project milestones, and deadlines.
• Coordinate with Recreation staff and other City departments regarding project locations, installation logistics, facility use, park impacts, maintenance, safety, permitting, purchasing, and risk management.
• Prepare reports, staff updates, committee materials, and recommendations as needed.
• Prepare agendas in coordination with Recreation leadership and committee representatives.
• Coordinate meeting notices, agenda packets, meeting materials, room reservations, public access, technology needs, and presentations.
• Attend regular Public Art Committee meetings, including evening meetings as required.
• Prepare or coordinate meeting minutes and records of action.
• Track motions, recommendations, project approvals, and follow‑up items.
• Ensure committee activities remain consistent with City policies, Recreation Department direction, budget requirements, and administrative procedures.
• Assist with development and monitoring of the public art program budget, tracking expenditures, invoices, donations, sponsor ships, grants, and other funding sources.
• Coordinate purchasing, vendor payments, procurement documentation, and budget compliance with Recreation leadership and Finance.
• Assist with budget requests, project cost estimates, funding recommendations, and financial updates.
• Research potential grants, sponsor ships, donations, or community partnerships.
• Maintain financial records related to assigned public art projects and programs.
• Coordinate approved public art projects, temporary installations, permanent installations, exhibitions, contests, public art events, and related activities.
• Communicate with artists, vendors, contractors, property owners, schools, nonprofits, civic organizations, and City staff.
• Assist with artist selection processes, requests for proposals, project scopes, contracts, schedules, installation plans, and public communications.
• Coordinate project logistics involving City parks, recreation facilities, trails, public spaces, or City‑owned property.
• Track project progress and provide updates to Recreation leadership and the committee.
• Coordinate maintenance records, public art inventory, signage, documentation, and project closeout.
• Develop and support public outreach related to public art.
• Coordinate educational programs, artist talks, workshops, public meetings, surveys, and community engagement activities.
• Draft website content, flyers, newsletters, social media content, public announcements, and other promotional materials, subject to City review.
• Build relationships with artists, residents, schools, civic organizations, nonprofits, businesses, and community partners.
• Promote public participation in public art initiatives and Recreation Department programs.
• Maintain program files, committee records, meeting minutes, project records, contracts, artist information, inventory records, financial documentation, and correspondence.
• Assist with compliance related to public meetings, public records, purchasing, risk management, insurance, and City policies.
• Coordinate with Recreation, Finance, City Clerk, Legal, Risk Management, and other departments as needed.

• Knowledge of public art programs, project coordination, committee administration, community engagement, and event planning.
• Knowledge of basic budgeting, purchasing, grant tracking, and financial record‑keeping.
• Knowledge of public outreach methods, marketing, and communication techniques.
• Knowledge of artist selection processes, public art installations, exhibitions, and related project management practices.
• Knowledge of applicable City policies, public meeting requirements, public records requirements, and administrative procedures.

• High school diploma or equivalent required.
• Associate or bachelor’s degree in arts administration, recreation, public…