Coordinator - Culinary Operations

Key Responsibilities Administrative & Communication

• Take dictation, record meeting minutes, and manage Director of Culinary correspondence (mail, email, telephone calls).
• Develop and maintain specialized forms, charts, and documents to support kitchen activities.
• Prepare meeting agendas, distribute necessary documents before meetings, and maintain accurate records.
• Type, edit, and distribute letters, memos, and other correspondence on behalf of the Director of Culinary, ensuring confidentiality and proper filing.
• Maintain a fully stocked supply of office materials for kitchen management. Order supplies when approved.

• Create and update recipe booklets, prep lists, and other culinary documents.
• Assist with labor tracking, budgeting processes, and processing invoices for Accounts Payable.
• Align property specifications set by the Director of Culinary.
• Assist with kitchen design materials needed from chef, future development projects, and obtain multiple quotes for capital projects and equipment needs.
• Work with accounting for capital projects and completion of capital once received.
• Maintain both physical and computer filing systems and coordinate website updates with Marketing as needed.

• Follow all established purchasing policies, approved product specifications, food safety requirements, and receiving procedures,
• Assist the Director of Purchasing with vendor communication product sourcing, price comparisons, substitutions, and other daily purchasing initiatives.
• Maintain accurate purchasing records, purchase orders, vendor information, and other documentation within applicable purchasing and inventory systems.
• Review invoices and purchasing documentation for accuracy and assist with resolving pricing, quantity, and product discrepancies.
• Communicate product availability, substitutions, shortages, and significant price changes to the appropriate culinary leadership and Director of Purchasing.
• Place daily purchase orders with approved vendors and monitor order cut-off times, availability, pricing, and delivery schedules.
• Collect, review, consolidate, and submit daily orders for fresh product, meat, seafood, dairy, frozen, dry goods, and other culinary products.
• Coordinate daily food purchasing needs with Executive Chefs, Sous Chefs, and culinary leadership when needed.
• Work directly with Director of Purchasing to support daily culinary purchasing activities and ensure purchasing needs are aligned with property standards, approved vendors and purchasing procedures.

• Organize the Director of Culinary's club event binder (BEOs) and maintain an up-to-date daily event calendar. Put events into Outlook Calendar.
• Order and display Employee of the Quarter plaques; track birthdays, work anniversaries, and other significant events, and coordinate related employee recognition efforts.
• Update the kitchen information board daily with communications from the events team.
• Collaborate with the Director of Culinary and the marketing/communications team to assist where needed to create and send targeted e-blasts, design event menus, posters, and other promotional materials.

• Keep current employee phone lists and schedules accessible.
• Assist culinary team with processing status changes, performance reviews, requisitions and coaching/counseling processes to Human Resources team.
• Maintain reports tracking attendance, accidents, and other essential information. Communicate information to HR.
• Assist in the hiring and on-boarding process for culinary team members.
• Act as the liaison for international culinary interns:
  Collaborate with HR with housing, and transportation and communication.
• Coordinate cultural events and assist with department…