Capital Improvement Project Manager

JOB SUMMARY

This position manages the planning, design, procurement, construction, and closeout of Capital Improvement Program (CIP) projects for the city. Responsibilities include overseeing infrastructure projects involving transportation, shared-use paths, stormwater systems, buildings, parks, utilities, and other public facilities. The position serves as the City's project manager throughout all project phases and coordinates consultants, contractors, utility providers, regulatory agencies, and City departments to ensure projects are delivered safely, on schedule, within budget, and in accordance with City objectives.

• Manages City capital improvement projects from concept development through design, permitting, bidding, construction, and project closeout.
• Coordinates project planning activities including feasibility studies, preliminary engineering, budgeting, scheduling, and funding analysis.
• Oversee the work of consulting engineers, architects, surveyors, contractors, and construction management firms.
• Develops project scopes, requests for proposals (RFPs), requests for qualifications (RFQs), bid documents, and construction contracts.
• Reviews engineering plans, specifications, cost estimates, and construction schedules for City capital projects.
• Coordinates project activities with City departments, utility providers, regulatory agencies, contractors, and stakeholders.
• Manages project budgets, expenditures, change orders, contract compliance, and funding requirements.
• Conducts construction progress meetings and monitors project schedules, quality control, safety compliance, and contractor performance.
• Prepares reports, presentations, and project updates for City management, advisory boards, and City Council.
• Assists in the development and administration of the City's Capital Improvement Program and long-range infrastructure planning efforts.
• Identifies infrastructure needs and recommends project prioritization based on asset condition, operational requirements, regulatory compliance, and community needs.
• Coordinates grant-funded projects and ensures compliance with applicable federal, state, and local funding requirements.
• Reviews project-related permits, easements, right-of-way acquisitions, and utility coordination activities.
• Responds to citizen inquiries regarding capital projects and construction activities.
• Maintains project documentation, records, schedules, and performance metrics.
• Performs related duties as assigned.

• Knowledge of project management principles and practices.
• Knowledge of public infrastructure planning, design, and construction.
• Knowledge of capital improvement program development and administration.
• Knowledge of construction methods, materials, and inspection practices.
• Knowledge of contract administration and procurement procedures.
• Knowledge of budgeting, cost estimating, and financial management.
• Knowledge of federal, state, and local regulations applicable to public infrastructure projects.
• Knowledge of transportation, stormwater, facilities, parks, and utility infrastructure systems.
• Knowledge of engineering principles and construction standards.
• Knowledge of computers and job‑related software programs.
• Skill in project scheduling and resource management.
• Skill in analyzing technical information and developing solutions.
• Skill in prioritizing multiple projects and competing deadlines.
• Skill in negotiating contracts and resolving disputes.
• Skill in interpersonal relations and stakeholder engagement.
• Skill in oral and written communication.

The Public Works Director assigns work in terms of department goals, strategic initiatives, and Capital Improvement Program objectives. Work is reviewed through project performance, reports, meetings, budget compliance, and achievement of established milestones.

Guidelines include building codes, engineering standards, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application.

• The work consists of varied project management, coordination, budgeting, and construction administration…