PT- Youth Council & Youth Activities Program Coordinator

Location: Peachtree City

JOB SUMMARY

The Part-Time Youth Council and Youth Activities Program Coordinator is responsible for coordinating, administering, and supporting the City's youth civic engagement programs through the City Manager's Office. This position serves as the primary staff liaison to both the Youth Activities Committee, which is composed of adult members, and the Youth Council, which is composed of high school student members.

ESSENTIAL FUNCTIONS

* Coordinates the City's Youth Activities Committee and Youth Council programs through the City Manager's Office.

* Serves as the primary staff liaison to the adult Youth Activities Committee.

* Serves as the primary staff coordinator and responsible City representative for the high school Youth Council.

* Develops annual program goals, meeting calendars, leadership activities, educational sessions, service projects, community events, and travel opportunities.

* Coordinates Youth Council recruitment, applications, selection support, onboarding, orientation, rosters, attendance records, and participant documentation.

* Tracks committee and council action items, assignments, deadlines, service projects, participation, and program outcomes.

* Prepares reports, updates, briefing materials, and recommendations for the City Manager's Office, Youth Activities Committee, Youth Council, and elected officials as needed.

* Ensures program activities align with City policies, administrative direction, budget requirements, and risk-management expectations.

* Provides staff support to the Youth Activities Committee composed of adult members.

* Prepares Youth Activities Committee agendas, packets, meeting materials, notices, and supporting documentation.

* Attends Youth Activities Committee meetings, including evening meetings as required.

* Prepares or coordinates meeting minutes, summaries, and records of action.

* Tracks recommendations, motions, assignments, and follow-up items from the adult committee.

* Assists the committee with planning youth-related events, programs, educational opportunities, community engagement activities, and recommendations to the City.

* Ensures the adult committee's work remains consistent with City policies, budget limitations, and City Manager's Office direction.

* Coordinates the Youth Council composed of high school student members.

* Prepares Youth Council agendas, meeting materials, leadership activities, project assignments, and educational content.

* Facilitates or supports Youth Council meetings, workshops, service projects, and civic education activities.

* Helps youth members understand local government, public service, civic responsibility, leadership, community engagement, and public decision-making.

* Supports youth officers or student leaders while maintaining appropriate staff oversight and City direction.

* Tracks Youth Council attendance, participation, project completion, and service activities.

* Coordinates opportunities for Youth Council members to interact with City staff, elected officials, schools, civic organizations, and community partners.

* Provides responsible adult supervision for Youth Council members during assigned City-approved activities.

* Maintains appropriate professional boundaries with youth participants.

* Ensures youth participants follow City expectations, codes of conduct, event rules, travel rules, and safety procedures.

* Coordinates required forms, waivers, permission slips, emergency contact information, medical information as allowed by policy, and parent/guardian communications.

* Monitors attendance, participant accountability, and behavior during meetings, travel, events, service projects, and activities.

* Reports incidents, safety concerns, behavioral concerns, or policy issues promptly to the City Manager, Assistant City Manager, or designee.

* Follows City procedures for youth protection, incident reporting, emergency response, and risk management.

* Plans, coordinates, and attends approved Youth Council travel, educational trips, conferences, field trips, tours, training programs, and civic engagement events.

* Serves as the responsible City staff representative during assigned travel and off-site Youth Council activities.

* Coordinates transportation, schedules, itineraries, lodging if applicable, meals, registration, chaperone needs, emergency contacts, and parent/guardian communication.

* Ensures all travel plans are reviewed and approved according to City policy before implementation.

* Coordinates permission forms, emergency procedures, supervision plans, behavioral expectations, travel rules, and risk-management requirements.

* Maintains accountability for youth participants during travel and off-site activities.

* Coordinates educational experiences with schools, state and local government agencies, nonprofits, civic organizations, and community partners.

* Prepares post-event summaries, budget reconciliations, and follow-up reports as needed.

* Assists with development and management of budgets for the Youth Activities Committee…