Corporate Events Planner
Listed on 2026-06-27
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Entertainment & Gaming
Event Manager / Planner, TV / Film Production, Music / Audio Production -
Creative Arts/Media
TV / Film Production, Music / Audio Production
Senior Conference Producer
If you've led corporate conferences, user events, SKOs, or large trade show programs with 300–1,500 attendees and real AV/production stakes, this is for you.
If your experience is mostly weddings, social events, or internal office parties, this will likely not be a fit.
As a Senior Conference Producer at OkWhen, you own end-to-end delivery for our clients' conferences: planning, AV & streaming coordination, software platform usage, and on-site execution. You are the primary point of contact and the person our clients trust when the lights go up and the show starts.
Client & project ownership
- Serve as the primary liaison for a portfolio of corporate conference clients.
- Lead kickoff, define goals, scope, and success metrics, and keep everyone aligned from contract to debrief.
Pre-event planning & production
- Build and manage detailed project plans, timelines, and run-of-show for multi-day, multi-track conferences.
- Coordinate with client teams, internal AV / streaming teams, venues, and vendors to lock in room sets, gear, labor, and schedules.
- Translate program goals into AV/streaming and platform requirements (sessions, tracks, registration flows, event app, CEU rules, etc.).
Live event production (on-site & virtual)
- Lead on-site execution for select conferences (travel required), including rehearsals, show calling / stage management support, and crisis handling.
- Oversee live streaming operations (start/stop, basic troubleshooting, comms between venue and remote support teams).
- Ensure reg/badge, event app, and CEU tracking all work together cleanly during the show.
Sponsor & revenue support
- Coordinate sponsor deliverables (sessions, booths, signage, recordings) and ensure they're integrated into the event plan.
- Identify and recommend upsell opportunities that genuinely improve the attendee and client experience (additional rooms, streaming, content capture, etc.).
Post-event & continuous improvement
- Run post-event debriefs, reconcile budgets, and capture wins / lessons for the next year's event.
- Help refine internal playbooks and templates so every show gets easier and better.
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