File & Data Specialist

Job Description - File & Data Specialist )

Position Title:

File & Data Specialist - (  )

The File and Data Specialist is responsible for creating and maintaining an employee personnel, training, and health information database and files that comply with CMS Certification requirements.

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

• Knowledge of database design, creation and maintenance
• Excellent written and verbal communication skills
• Effective decision-making and problem-solving skills
• Ability to establish and maintain effective working relationships
• Ability to deal with sensitive and confidential information and follow policy and procedure
• Ability to multitask, organize and prioritize work
• Intermediate skill level using computer software such as Word and Excel
• Bachelor's degree in Management Information Systems, Business, or closely related
• One year of experience with databases and record management
• Other combinations of education and experience will be evaluated on a case-by-case basis

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended.

Applicant Pool Statement :
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment :
This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

30.55 - 30.55 Hourly Telework Eligibility :
Not Telework Eligible Benefits Package Eligibility :
Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1 Employee Status :
Regular Schedule :
Full-Time Job Type :
Standard

Day Job

Yes, 5 % of the Time

Warm Springs Agency :
Department of Public Health & Human Services Union : 000 - None

Jul 22, 2026, 3:50:44 PM Closing Date (based on your computer's timezone) :
Aug 6, 2026, 5:59:00 AM

Resume

Contact Name :
Kathleen Tarkalson | Contact Email : kathleen.tarkalson | Contact Phone :

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay tana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.