HR SPECIALIST

HR Specialist 2

The HR Specialist plays a vital role on our team by supporting every stage of the employee lifecycle with integrity, accuracy, and a genuine care for people. This position is responsible for new hire processing, drug screening and background check coordination, HR data management and interviewing support. The ideal candidate thrives in a structured, detail-driven environment and is energized by serving others, possesses strong administrative support capabilities, and demonstrates a willingness to do what is necessary to support the team.

• Responsible for demonstrating commitment to and leadership of environmental health and safety principles, policies and procedures.
• Coordinate and complete all new hire paperwork including offer letters, I-9 verification and system access requests.
• Serve as the primary point of contact for new employees from offer acceptance through Day 1 orientation.
• Ensure all pre-employment requirements are met prior to start date, including background checks, drug screenings and required documentation.
• Administer the company’s drug screening and background check programs, including scheduling pre-employment, random, post-accident, and reasonable suspicion testing.
• Liaise with third-party testing vendors to ensure timely results and proper chain-of-custody documentation.
• Maintain strict confidentiality of all screening results and communicate outcomes to appropriate HR leadership only.
• Track and report screening metrics to support compliance and audit readiness.
• Maintain accurate and up-to-date employee records in ADP, including new hires, terminations, etc.
• Audit HR data regularly to identify and correct discrepancies before they affect payroll or compliance reporting.
• Support the preparation of reports, dashboards, and data exports as directed by HR leadership.
• Ensure all electronic and paper files meet EEOC and applicable federal and state recordkeeping requirements.
• Maintain an organized, accessible and compliant filing system for all HR documents including personnel files, benefit records and policy acknowledgements in ADP.
• Process and file documentation related to FMLA, workers’ compensation, and other leave accommodation requests; communicate such to payroll and HR Director.
• Assist in preparing and distributing HR communications, offer letters, and policy updates.
• Prepare job descriptions with manager input and work with HR leadership and HRIS/Payroll to build and post positions as needed.
• Conduct initial phone screens for hourly and entry-level positions to assess minimum qualifications, culture fit, and interest level.
• Coordinate interview scheduling between candidates and hiring managers.
• Collect and organize candidate feedback and disposition records in ADP.
• Support job fairs, campus events and community recruiting initiatives as needed.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Assist with HR projects, initiatives and special assignments as directed by HR leadership.
• Expected to be a contributor to the company standards on high integrity, safety, fair and equitable treatment and a positive work environment.
• Supports team members through collaboration, training assistance and knowledge sharing to continuously improve Safety, 6S, Quality, Delivery and Productivity.
• Other responsibilities as deemed appropriate or necessary by management.

• Associate’s degree in Human Resources, Business Administration or a related field; or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
• Minimum of 1-3 years of experience in HR support, administrative, or coordinator role.
• Proficiency in ADP Workforce Now or comparable HRIS platform.
• Strong working knowledge of Microsoft Office Suite, particularly Excel, Outlook and PowerPoint.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• High attention to detail and accuracy in data entry and document management.
• Willingness and ability to adjust work hours as needed to support continuous manufacturing operations.
• Minimal…