Business Office Assistant - FT - Day

Join us at Joe – a place where you’ll be valued, recognized and rewarded for the vital work you do each day. We’ll surround you with a strong team and leadership that supports every aspect of your life – both inside and outside of our centers. And you’ll get to practice your passion in a non‑profit, mission‑driven organization that’s known for the highest level of care in our communities.

Responsible for assisting with the overall Human Resource activities in accordance with current applicable federal, state and local regulations and organization procedural guidelines.

• Processes new hires, status changes and terminations within defined time frames.
• Completes I-9 processing, pre‑employment background checks, drug testing, pre‑employment reference checks for compliance.
• Create job requisitions and source/review applications.
• Verifies medical licenses and certifications as needed.
• Processes associate absence and leave paperwork.
• File worker’s compensation claims and coordinate with the Leave of Absence Coordinator, if time off is needed.
• Attend morning meeting.
• With guidance from Director of HR, assists center leadership with interpreting labor regulations, HR guidelines and employment forms.
• Creates and maintains personnel files in compliance with applicable legal requirements; audits periodically and takes action to correct missing or incomplete items ASAP.
• Maintains GCHEXs roster.
• Responsible for facilitating location general and HR orientation, and on‑boarding for all new associates, coordinating with Recruiting, the Onboarding Champion Program Administrator, IT, and Hiring Manager.
• Reports worked time and business expenses in accordance with organizational guidelines.
• Ensures appropriate communication to facilitate prompt approvals on personnel actions.
• Maintains associate files accurately and confidentially, under guidance and oversight of the Director of HR.
• Answer any associate inquiries regarding their time record, benefits and/or pay.
• Responsible for scheduling and facilitating Retention Committee Meetings, as well as tracking progress on turnover and retention goals.
• Assists with achieving the turnover and retention goals.
• Screens all candidates as needed and attend local job fairs for recruiting when available.
• Markets the center in the local community.
• Reviews HR Daily Checklist which includes Workday Reports.
• Works with Director of HR under supervision for variety of general HR duties and assistance such as sitting in on performance coaching, associate investigations, or other HR-related meetings to take notes or support the Director of HR.
• Notifies the Director of HR of proposed terminations, obtains authorization to proceed, and prepares termination documents in advance.
• Attend termination meetings for non‑supervisory workers
  * as a witness, countersign documents as needed.
• Collects company property such as badges, building keys, laptops or tablets, etc.
• Tracks and returns company property to appropriate parties, keeping a record of all items.
• Runs and issues Workday Learning Reports.
• Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.
• Contributes to the work of committees, work groups, project management, and other collaborative efforts of the System.
• Performs other duties as necessary to ensure the success of the System.

* Director of Human Resources to attend terminations of supervisory personnel either in person or via Zoom.

• Communication:
  Clear and effective communication, both written and verbal.
• Confidentiality:
  Keeps information strictly confidential.
• Professionalism:
  Takes care with grooming and attire to present appropriate professional image, adhering to both the HR and SNS Guidelines for Centers.
• Interpersonal
  
  Skills:
  
  Builds rapport, manages relationships, and navigates sensitive situations with empathy and professionalism.
• Dependability:
  Demonstrates consistent, reliable attendance and performance of job responsibilities. Arranges backup coverage in advance and approved by Director of HR for PTO or other absences.
• Organizational
  
  Skills:
  
  Manages paperwork,…