Human Resources Analyst

Position Summary

The HR Analyst provides analytical, technical, and operational support to the Human Resources Department. This position is responsible for preparing HR reports, maintaining position control, supporting HR budget preparation, assisting with HR system implementation, and analyzing workforce data to support staffing, compliance, compensation, recruitment, performance management, and organizational planning.

The HR Analyst works closely with Human Resources, Finance, Payroll, and department leadership to ensure employee, position, payroll, and workforce data are accurate, timely, and aligned with City operations.

• Collects, reviews, and analyzes HR data related to staffing, vacancies, turnover, compensation, recruitment, performance evaluations, training, payroll, and workforce trends.
• Prepares monthly, quarterly, and annual HR reports, dashboards, charts, summaries, and workforce metrics to support HR leadership and department decision-making.
• Ensures HR reports are accurate, timely, confidential, and useful for planning, compliance, and operational needs.

• Maintains position control records to ensure authorized positions, filled positions, vacancies, frozen positions, funding sources, job titles, departments, salary grades, FLSA status, and reporting structures are accurate.
• Tracks new positions, eliminated positions, reclassifications, transfers, promotions, separations, and vacancies.
• Prepares position control reports, staffing reports, vacancy reports, salary reports, and workforce reports for HR, Finance, Payroll, and department leadership.

• Works with Finance and Payroll to support position reports, salary projections, budget reports, personnel cost reports, payroll data, and workforce-related financial information.
• Supports HR budget preparation by gathering staffing data, salary information, vacancy information, training expenses, position control data, and departmental expense information.
• Assists with aligning HR data with approved staffing levels, payroll information, and budgeted positions.

• Creates and maintains reports using ERP systems, payroll platforms, ADP, HRIS systems, Microsoft Excel, and other reporting tools.
• Extracts, reviews, and analyzes payroll and workforce data to support HR operations, reporting, compliance, and decision-making.
• Supports data accuracy and confidentiality when preparing and distributing reports.

• Tracks recruitment activity, job postings, applicant flow, time-to-fill, onboarding progress, vacancies, and staffing needs.
• Analyzes recruitment and workforce trends to identify opportunities for improvement.
• Supports workforce planning by tracking staffing levels, vacancies, turnover, succession needs, retirements, and hard-to-fill positions.

• Assists with job classification reviews, salary surveys, job description updates, position audits, and compensation studies.
• Reviews job duties, salary ranges, pay grades, organizational structures, and market data to support classification and compensation recommendations.

• Supports compliance with federal, state, and local employment laws, City policies, civil service rules, union agreements, and internal HR procedures.
• Assists with HR audits, records management, policy updates, compliance tracking, and documentation.
• Maintains confidential employee records and ensures HR data is accurate and complete.

• Assists with tracking employee relations matters, disciplinary actions, grievances, investigations, performance concerns, and corrective action trends.
• Monitors completion of performance evaluations, probationary reviews, merit reviews, and employee development plans.
• Prepares reports identifying overdue evaluations, completion rates, and performance-related trends.

• Supports HR system implementation, upgrades, testing, data validation, workflow review, report development, user training, and process improvement.
• Works…