Executive​/Special Assistant Administrator V

Introduction

The Blueprint for Maryland's Future Accountability and Implementation Board (AIB) is seeking an Executive/Special Assistant. The AIB is a new State agency established to oversee the implementation of the Blueprint for Maryland's Future, which is a multi-year initiative to transform Maryland's public schools to provide a world-class education to every student. Click AIB (maryland.gov) to learn more about the AIB and the Blueprint.

20

45 Calvert Street, Annapolis, MD 21401

The Executive Assistant / Special Assistant will report directly to the Executive Director of the AIB, who along with AIB staff, supports the Board, which consists of seven members appointed by the Governor with the advice and consent of the Senate. The Executive Assistant will provide administrative support to the Executive Director, AIB, and Board. The AIB is a dedicated, collaborative and dynamic group of professionals working together to achieve the goals of the Blueprint for Maryland's Future.

There are opportunities for everyone at the AIB to learn new skills, expand beyond established roles, and contribute in significant ways to the success of the Blueprint. The basic expectations of all AIB employees are to rapidly learn, take initiative, collaborate with team members, accomplish the quantity of work expected, and adapt to changes in work assignments.

This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.

• Special Assistant to AIB, Executive Director, and Assistant Attorney General;
• Provide administrative support to AIB;
• Monitor AIB email/Google account and respond or refer to an AIB team member as appropriate;
• Track receipt of reports due to AIB and disseminate;
• Review AIB documents and materials to ensure accuracy and quality;
• Coordinate AIB Board meetings and meeting materials, ensure meetings are live streamed and archived on website;
• Coordinate with appropriate staff members to prepare agendas, materials, program, and logistics for board and committee meetings.
• Make logistical arrangements for meetings when necessary.
• Work with the Outreach and Communications Director to support website updates;
• Act as office administrator responsible for day-to-day operations, including managing corporate card purchases and leave calendar/coverage;
• Manage travel and accommodation arrangements and event registrations, and reconcile business expenses.
• Coordinate Ethics compliance and any Public Information Act requests;
• With the Deputy Director for Operations and Department of Budget and Management, coordinate recruitment process, employee onboarding, and ongoing employee relations;
• Coordinate internal office communications;
• Use a high degree of judgment and independent decision-making.
• Perform other duties as assigned.

Education :
Associate degree; or a verified equivalent combination of education and high-level administrative experience.

Experience :
Eight years of experience performing administrative support, with at least two years directly supporting an agency head, governing board, commission, or high level executive.

• Excellent interpersonal, written, and oral communications skills.
• Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint) and Google Workspace, including cloud-based file management, shared calendars, and video conferencing setups.
• Strong organizational skills and the ability to handle multiple, concurrent, and high priority tasks independently and with minimal supervision.

• Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and 4 years of experience in administrative staff or professional work for the required experience. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.
• Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 credit hours on a year-for-year basis for the required general experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

• Experience managing the daily operations of an office, copy editing official documents, and drafting or editing internal policies and procedures.
• Demonstrated knowledge of Open Meeting Acts, public records disclosure…