Executive Assistant to the State Superintendent of Schools Executive Associate III

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

This is a Special Appointment position, and serves at the pleasure of the Appointing Authority.

17

• State Salary Guidelines may apply for current State employees.

Nancy S. Grasmick Education Building

200 W. Baltimore Street

Baltimore, MD 21201

Hybrid schedule may be available (up to 3 telework days permitted each week)

The Executive Assistant to the State Superintendent of Schools is a pivotal position providing top level office support by overseeing and facilitating the day-to-day operations of the Office of the State Superintendent of Schools. This position will oversee the State Superintendent's schedule, ensuring meticulous coordination, preparation, and execution of all engagements and commitments. The Executive Assistant handles correspondence, inquiries, and messages from internal and external stakeholders, resolving issues promptly while maintaining strong working relationships.

This role also involves creating and managing written materials, overseeing document processing, and addressing diverse administrative responsibilities and office operations in alignment with established guidelines. The Executive Assistant also performs other special projects as assigned by the State Superintendent.

Education :
Bachelor’s degree from an accredited college or university.

Experience :
Five years of progressively responsible experience providing administrative support to a senior or executive level manager, one year of this experience must have included office management responsibilities.

• Experience in a State or local government agency.
• Experience in handling administrative tasks with strong organizational skills to manage multiple responsibilities simultaneously.
• Experience in composing and/or proofreading clear, concise, and professional correspondence, emails, and reports.
• Experience using Google Workspace and Microsoft Suite applications (Word, PowerPoint, SharePoint, etc.)
• Experience using HR and finance systems to approve time and expenses

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all MSDE employees.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the eligible (employment) list for at least one year.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

We thank our Veterans for their service to our country.