Proposal Coordinator

Job Responsibilities

• Managing all aspects of the production and formatting of government proposal response documentation.
• Uses advanced MS Word features, creates solicitation-specific templates, and formats all response documents as a Desktop Publisher.
• Reviews and documents all production-related requirements within the RFP and serves as the production central point of contact for the entire proposal team.
• Responsible for the publication schedule and establishing production deadlines in tandem with Proposal Management.
• Maintains and customizes proposal tools and templates.
• Proactively participates in meetings and conference calls to gather/communicate information concerning document layout and production process.
• Controls and tracks text and graphics using correct processes, ensuring version control in tandem with the Graphic Designers.
• Prepares documents/proposals for review/final submission (formatting in MS Word, Excel and PDF).
• Communicates with vendors to secure supplies and assure on-time completion of document reproduction.
• Prepares the proposal for book check and assists with the process.
• Packages the proposal for shipment, and tracks delivery if sent by carrier.
• May be required to take on additional responsibilities for smaller proposals or presentations (e.g., gather baseline documents, complete forms).

• Advanced knowledge of MS Office applications, specifically MS Word and MS Excel.
• Knowledge of MS Project and MS SharePoint is a plus.
• Strong attention to detail and ability to prioritize are required.
• Sense of urgency, thrives in a deadline-driven environment.
• Ability to read and follow specific instructions producing documents with minimal errors.
• Strong organizational and communication skills (written and verbal) are essential.
• Must be able to multitask.
• Proofreading skills, keen attention to detail, and ability to handle stressful situations are a must.
• Basic familiarity with graphics programs desirable but not necessary.
• Very dependable and exceptional customer service skills.
• Able to lift and move items up to 40 pounds.
• Bachelor’s degree or 2 years of experience in document production and control, or equivalent in experience.

Demonstrates advanced proficiency in MS Word and MS Excel for document production and formatting, with strong organizational and communication skills to manage proposal documentation effectively. Capable of multitasking in a deadline-driven environment while ensuring attention to detail and version control.

• Advanced MS Word Proficiency
• Document Production Management
• Proposal Formatting
• Strong Attention to Detail
• Organizational Skills

• MS Word
• MS Excel
• Document Formatting
• Version Control
• Proofreading
• Document Production
• Desktop Publishing
• Graphics Programs Familiarity
• Proposal Tools Customization
• Publication Scheduling

• Strong Communication Skills
• Attention to Detail
• Ability to Multitask
• Customer Service Skills
• Ability to Handle Stressful Situations

• Government Proposals
• RFP
• Proposal Management
• Document Reproduction
• Production Deadlines

• MS Project
• MS Share Point