Facilities Project Coordinator

Spectra Tech, LLC is a recognized leader in providing Technical and Program Management Services, Information Technology, and Logistics Services and Support. We have enabled our Government and Commercial clients to achieve their organizational initiatives through the application of high quality, innovative, and cost-effective professional services and solutions.

Spectra Tech, LLC, is currently looking for a Facilities Project Coordinator to work on a government project at Aberdeen Proving Ground in Aberdeen, Maryland. This position is full-time and onsite at Aberdeen Proving Ground (APG).


Responsibilities

• Serves as the primary onsite liaison for the Contracting Officer's Representative (COR), conducting daily site walkthroughs to monitor subcontractor progress and verify alignment with contract drawings and the Scope of Work (SOW)
• Implements and reports on Construction Quality Management (CQM-C) standards across all project phases, inspecting trade work, documenting non-conformance, and managing the project punch list
• Actively monitors site safety in compliance with OSHA-30 standards, ensuring subcontractor adherence to safety protocols and exercising Stop-Work Authority to mitigate immediate field hazards
• Coordinates day-to-day project documentation, including writing detailed meeting minutes, tracking action items, and managing the RFI and submittal pipelines to prevent scheduling delays
• Maintains, updates, and manages master project schedules to track trade performance, coordinate sequences, and guarantee key project milestones are met
• Reviews the Scopes of Work (SOWs) and assist in validating estimates for project modifications, change orders, and trade packages on renovations up to and exceeding $20M
• Compiles and manages final project closeout deliverables, including as-built drawings, warranties, O&M manuals, and official records required for final government acceptance
• Establishes and maintains procedures for tracking necessary information to respond to taskers and information inquiries
• Prepares responses to taskers and information inquiries from senior level management
• Collects, analyzes, and summarizes relevant technical and programmatic information from a variety of sources in support of ARL's mission
• Coordinates and organizes meetings, workshops, tours, or other special events – to include setting up displays pertaining to laboratories and experimental facilities
• Monitors progress of technical programs, to include topics such as maintaining and modifying program schedules; tracking milestones and deliverables; analyzing staffing requirements; tracking, analyzing, and projecting budget data, preparing modeling and simulation and/or systems engineering plans
• Develops and recommends procedures for tracking administrative requirements and develop and recommend a system to continually improve efficiency and performance in these areas
• Analyzes technical and non-technical aspects of a given business unit and suggest metrics for tracking
• Tracks, reviews, and analyzes branch, division, or other work unit performance versus established metrics
• Tracks and monitors business unit or program requirements in the areas of safety, security, environment, or other administrative areas
• Creates, customizes, prepares, and maintains presentations, briefing charts, and technical and nontechnical documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation matter
• Responsible for preparing documentation from draft to final form
• Supports meetings and special events for the organization (e.g., Days of Remembrance, Organizational Day, Bring-Your-Child-to-Work Day), to include coordinating attendance, amenities and accommodations at the event. Plans and schedules conferences, tours, working lunches, symposiums and meetings
• Schedules room for meetings, coordinates lunch requests, notifies attendees, and coordinates Video Teleconference
• Handles conference requirements and any other special requirements for meeting/conference/project (reserves parking spaces, directional signs, registration desk, name plates, table tents, etc.), and follow through on activities…