Executive Assistant

Worker Type

Regular

Position Title:

Executive Assistant, Intelligence Operations & Solutions

Location:

Annapolis Junction, MD (On-site, with some flexibility as business needs allow)

Employment Type:

Full-time

• Manage complex calendars for the IOS VP and division leaders, including scheduling high priority meetings, resolving conflicts, and ensuring participants have required materials.
• Coordinate meetings, travel, conference calls, and expense reports in a timely and accurate manner.
• Perform a wide range of administrative duties for the IOS VP and business unit leadership.
• Create and edit professional documents, generate reports, spreadsheets, and presentations.
• Prepare agendas, read ahead materials, and follow up notes/action trackers for leadership meetings, internal reviews, and customer engagements.
• Manage schedules, arrange appointments and itineraries, and ensure the VP is briefed and prepared.
• Handle sensitive information with discretion and maintain strict confidentiality in all matters.
• Willingness to work outside regular business hours as needed to support business needs, critical meetings, or travel schedules.

• Support day to day operations for the IOS BU at the Annapolis Junction site, including facilities requests
• Plan and coordinate on site and virtual meetings, town halls, customer visits, and other events, including logistics, catering, room/AV setup, and visitor coordination.
• Ensure conference rooms and presentation materials are prepared prior to meetings.
• Maintain distribution lists, organizational charts, contact lists, and other administrative records for the IOS leadership team.
• Track and support completion of recurring business processes (e.g., staff meetings, status reports, metrics rollups, quarterly reviews).

• Assist the IOS VP and leadership team in coordinating, planning, and executing a variety of local and company wide activities and events (e.g., all hands, recognition events, team building activities).
• Support creation and distribution of internal communications (newsletters, announcements, event promotions) aligned with AV’s brand and values.
• Help maintain a consistent, professional presence for the IOS BU in internal channels (e.g., intranet, SharePoint, Teams and other collaboration tools).

• Bachelor’s degree in a related field.
• 2+ years of administrative experience, with preference for experience supporting a senior member of management or executive level leadership.
• Excellent written, verbal, and presentation skills with a keen eye for detail and accuracy.
• Strong organizational, analytical, and critical thinking skills.
• Proven ability to manage multiple priorities and workflows, respond to changing priorities, and work well under pressure.
• Experience working in a fast paced, dynamic environment.
• Excellent interpersonal skills with high energy, positivity, and professionalism.
• Demonstrated ability to collaborate and interact effectively with diverse individuals and cross functional teams.
• Self starter with the ability to work under minimal guidance and direction.
• Demonstrated discretion and confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) and the ability to quickly adapt to new technologies and tools.
• Professional demeanor and the ability to defuse emotional or high stress situations in a calm, measured manner.

• Experience supporting leaders or teams in defense, aerospace, intelligence, or federal contracting environments.
• 7+ years of administrative experience with preference for experience supporting a senior member of management or executive level leadership.
• Experience with culture/branding or employee engagement initiatives at the site or business unit level.
• Familiarity with AV or similar corporate environments, including working with HR, Security, and Facilities on site operations.
• Working knowledge or proficiency with using AI tools such as Chat GPT and Claude.

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The salary…