Accounting Analyst

Association Management, Inc. (AMI) empowers non-profit organizations to achieve their mission through trusted expertise and strategic partnership. Established in 1986 and relocated to Gig Harbor, WA in 2003, the company values trust, excellence, ingenuity, and a focus on community. AMI prides itself on fostering growth and excellence within its partner organizations through tailored and reliable association management solutions.

This is a full-time hybrid role for an Accounting Analyst, based in Gig Harbor, WA. The Accounting Analyst will oversee day-to-day financial operations, including preparing financial statements, managing journal entries, conducting analyses, and supporting accounting processes. The role also involves collaborating with team members to ensure accurate financial reporting.

• Conduct financial analysis, including cash flow, forecasting, and year-over-year comparisons
• Support membership billing and recurring payments
• Act as a liaison for IRS communications and tax-related inquiries
• Maintain accurate financial records and support documentation
• Create user-friendly “how to” guides for recurring financial tasks

• Prepare and file 1099 and 1096 forms annually for multiple clients
• Ensure vendors and accounts are correctly set up in Quick Books
• Support 990 preparation by coordinating with Executive Directors and CPAs
• Close and lock books within one month of fiscal year-end

• Prepare documentation and reports for annual audits
• Ensure clients remain PCI compliant and renew certifications proactively
• Track audit-related expenses and client billing
• Manage credit card payment processing and dispute resolution
• Reconcile monthly payments and ensure timely deposits
• Handle check printing, mailing, and posting for remote executive directors
• Perform advanced bookkeeping entries including depreciation, prepaid revenues, and expenses

• Provide accounting guidance and Quick Books support to executive directors
• Build custom reports and handle special projects as needed
• Monitor and reconcile AMI internal credit card activity and large transactions

• 3-5 years of accounting experience, preferably with nonprofit organizations
• Proficiency in preparing Financial Statements and conducting financial reporting
• Strong knowledge of Quickbooks and general accounting principles
• Strong Analytical Skills for interpreting financial data and identifying trends
• Experience with Journal Entries (Accounting) and related processes
• Knowledge of Finance principles and practices
• Ability to manage multiple priorities and deadlines across different clients
• Detail-oriented with excellent organizational skills