Bookkeeper

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Full Time Gilbert, AZ, US

6 days ago Requisition

Salary Range: $75,000.00 To $85,000.00 Annually

The Bookkeeper is responsible for supporting the company's financial operations through the management of accounts receivable, bank reconciliations, financial reporting, and job administration. This role serves as a key liaison between operations, project managers, customers, vendors, and corporate accounting to ensure timely billing, accurate financial records, and efficient job closeout.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accuracy in a fast-paced restoration environment.

• Prepare, review, and issue customer invoices for Mitigation, Asbestos, Structural Cleaning, and Contents projects.
• Process change orders, insurance supplements, and invoice revisions as needed.
• Submit invoices to insurance adjusters for Additional Living Expense (ALE) reimbursements.
• Record and apply customer payments received via check, cash, ACH, credit card, and other approved payment methods.
• Monitor customer accounts to ensure timely payment.
• Assist with collections by communicating with customers regarding outstanding balances and providing invoices, payment links, and account statements.
• Maintain accurate customer account records and resolve billing discrepancies promptly.

• Help AP enter vendor invoices accurately into the accounting system.
• Process vendor payments through checks, ACH transfers, company credit cards, and other approved payment methods.
• Respond professionally to vendor inquiries regarding payment status and account questions.
• Verify subcontractor invoices have received proper approvals prior to payment.
• Ensure subcontractor bills are entered into both Sage and BMO weekly.
• Maintain organized and complete accounts payable documentation and filing systems.

• Reconcile company bank accounts by matching transactions with accounting records.
• Reconcile company credit card accounts on a regular basis.
• Follow up with employees to obtain missing receipts and supporting documentation.
• Accurately classify and code expenses according to company accounting procedures.
• Investigate and resolve discrepancies in a timely manner.
• Prepare financial reports for managers and leadership.
• Maintain accurate bookkeeping records and financial documentation.
• Assist with month-end close procedures.
• Support corporate accounting with requests for financial documentation and reporting.
• Ensure financial data is complete, accurate, and properly recorded.

• Close completed jobs within the company's CRM system.
• Verify all billing information has been completed before job closure.
• Assist in tracking employee commissions and referral payments.
• Answer questions regarding OCS and job financial information from internal staff, customers, and marketing personnel.
• Maintain accurate financial records related to completed projects.

• Serve as the primary liaison between the local office and corporate accounting.
• Communicate financial issues, documentation requests, and accounting updates promptly.
• Collaborate with operations staff, project managers, estimators, and office personnel to resolve billing discrepancies.
• Support continuous improvement of accounting and administrative processes.

• High school diploma or equivalent required.

• Minimum of 5 years of bookkeeping experience
• Experience with accounts payable, accounts receivable, and bank reconciliations required.
• Experience in the restoration, construction, or service industry is preferred.
• Experience with Sage Intact accounting software is required

• Strong understanding of basic accounting and bookkeeping principles.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple projects while meeting deadlines.
• Strong mathematical and analytical abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to maintain confidentiality of financial information.
• Strong customer service and problem-solving skills.
• Ability to work independently while collaborating effectively with multiple departments.

• Prolonged periods of sitting and working at a computer.
• Frequent use of office equipment including computers, printers, and telephones.
• Occasionally lift or move items up to 20 pounds.

This position is primarily performed in a professional office environment. The employee will regularly interact with customers, vendors, project managers, field personnel, and corporate accounting staff. The role requires the ability to manage multiple priorities in a fast-paced environment while maintaining accuracy…