Administrative Support Specialist

Overview

As an Administrative Support Specialist, you’ll be the backbone of our day-to-day operations—keeping the office organized, communication flowing, and tasks moving forward. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in being the person who keeps everything (and everyone) on track. You’ll work closely with leadership and the team to support scheduling, client communication, documentation, and internal coordination.

We’re looking for someone who is highly organized, extremely detail-oriented, and also knows how to execute and get things done without constant supervision.

• Support scheduling, client communication, documentation, and internal coordination with leadership and the team.
• Maintain office organization and ensure tasks move forward efficiently.
• Assist with day-to-day operations to help the team stay on track in a fast-paced environment.

• Excellent verbal and written communication skills with a warm, professional demeanor.
• Detail-oriented with excellent organizational and multitasking abilities.
• Working confidently with numbers, calculations, and data accuracy.
• A proactive, “can-do” attitude with a willingness to support team members and jump into tasks as needed.
• Confidence in using Google Workspace (Docs, Sheets, Calendar, Gmail, Meet) and the ability to adapt quickly to new tools like CRMs and scheduling systems.
• Comfortable navigating Excel or Google Sheets (basic formulas, sorting/filtering data, etc.).
• Dependable and punctual, with a strong sense of accountability.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Self-motivated with a proactive mindset toward improving day-to-day operations.
• A customer-first mindset and passion for creating a positive client experience.

• Highly organized, detail-oriented, and naturally structured.
• A true “get it done” person who takes initiative and follows through.
• Friendly and professional with strong written and verbal communication.
• Comfortable juggling multiple priorities without dropping the ball.
• Resourceful and adaptable—able to jump into new systems and tasks quickly.
• Dependable, punctual, and accountable.
• Discreet and trustworthy with confidential and sensitive information.
• Client-focused and passionate about creating a positive experience.
• Comfortable working with numbers and basic math (accuracy matters in this role).

Salary

Description:

$21 - $25 Hourly