School Secretary

Position:

School Secretary

Type:

Charter

Location:

Suburban

Job :

132763

County:

East Maricopa

Posted:

February 24, 2026

Contact Information:

CAFA Inc

4055 E Warner Rd

Gilbert, AZ 85296

District Website

Contact:

Fidelis Velasquez

Phone:

Fax:

District Email

Job Description:

Job Description

Full-Time School Secretary

Reports To:

Principal

FLSA Status:
Non-Exempt

Employment Status:
Full-Time

Work Schedule:

Monday-Friday, 8:00 AM - 4:30 PM

Lunch: 30-minute unpaid lunch

Work Calendar: 12 Months (as assigned)

Position Summary

The School Secretary serves as the primary administrative support to the Principal and school leadership team. This position manages front office operations, oversees attendance procedures in compliance with Arizona Department of Education (ADE) requirements, provides customer service to students and families, maintains records, coordinates communication, supports fundraising and enrollment initiatives, and ensures efficient daily school operations. The School Secretary fulfills Attendance Clerk responsibilities and ensures accurate Average Daily Membership (ADM) reporting and audit-ready documentation.

Essential Duties and Responsibilities Attendance Clerk Responsibilities (ADE Compliance)

* Maintain accurate daily student attendance records in the Student Information System (SIS).

* Ensure attendance data is properly submitted in accordance with ADE and SAIS reporting requirements.

* Verify and document absences, tardies, and early dismissals in alignment with district policy.

* Monitor and enforce the 10-day withdrawal rule for students with consecutive unexcused absences.

* Generate and review attendance reports to ensure accuracy of Average Daily Membership (ADM).

* Communicate with families regarding student absences and attendance concerns.

* Track and report chronic absenteeism in accordance with state accountability measures.

* Maintain attendance documentation that is audit-ready for ADE reviews.

* Collaborate with administration regarding attendance corrections and submission deadlines.

Front Office & Administrative Support

* Serve as the first point of contact for students, families, staff, and visitors.

* Answer and direct phone calls in a professional and timely manner.

* Manage visitor check-in procedures and campus access protocols.

* Provide direct administrative support to the Principal and leadership team.

* Prepare reports and documentation as requested.

Records & Data Management

* Maintain accurate student records in compliance with FERPA and state regulations.

* Assist with data entry and reporting within the SIS.

* Support documentation required for audits, compliance reviews, and accountability reporting.

Fundraising & Enrollment Support

* Support school fundraising initiatives and donation tracking.

* Assist in planning and attending events designed to generate enrollment.

* Support outreach and community engagement initiatives.

Cross-Department Support

* Assist the Registrar with enrollment, records management, and scheduling as needed.

* Provide support to NSLP food service operations as needed.

* Ensure continuity of operations during staff absences or high-demand periods.

Qualifications Education

* High school diploma required; associate's degree preferred.

Experience

* Experience with Arizona attendance reporting and ADE compliance preferred.

* Experience working with student information systems (SIS) preferred.

* Strong organizational and data accuracy skills.

Performance Standards

Performance will be evaluated based on accuracy of attendance reporting, compliance with ADE and SAIS requirements, timeliness of data submission, audit-readiness of documentation, customer service effectiveness, and overall contribution to school operations.

Other: