Classified: Office Manager of Operations Job Gilbert area,Arizona USA,Administrative/Clerical

Job Title

Office Manager of Operations – Classified Exempt. FTE 1.0. Located at District Office. Compensation Guide Starting Salary: $57,264.

Responsibilities

Manages the Deputy Superintendent's calendar; schedules appointments, conferences, and meetings.

Provides support and training to Office Managers and site Administrative Assistants.

Handles travel requirements; coordinates registrations, transportation, and lodging arrangements for Deputy Superintendent and others in the department.

Attends meetings as requested; records and transcribes minutes; distributes copies as appropriate.

Assists with public records requests.

Maintains budgets, office supplies, and processes all requisitions for the department.

Responds to parent and/or community concerns; works with schools and departments to solve concerns directed to the Deputy Superintendent.

Assists with board agenda items including field trip requests.

Assists with organization, set‑up, scheduling, and communication of classified/certified staff trainings.

Acts as a backup for Executive Assistant to Superintendent and Governing Board, as requested.

Performs clerical duties to support the Deputy Superintendent, including entering EPARS and collecting timesheets.

Represents the District consistently in a positive and professional manner.

Maintains confidentiality of information regarding students, staff, parents, and school issues.

Provides a welcoming atmosphere in all areas of responsibility.

Performs responsibilities ethically and professionally.

Maintains punctual and regular attendance.

Performs additional job‑related duties as assigned, including special project support.

Knowledge, Skills, and Abilities Education / Certificate

Must possess a high school diploma; a college degree is preferable.

Must have and maintain a valid IVP Fingerprint Clearance Card.

Experience / Qualifications

Minimum four years of progressive secretarial experience.

Superior time management and organizational skills.

Ability to work well with others and with minimal supervision.

Communication Skills

Strong writing, literacy, and communication skills; uses effective communication strategies to interact with a variety of audiences.

Must possess ability to work cooperatively with parents, students, administrators, faculty, staff, and general public.

Bilingual communication is beneficial.

Computer / Technology Skills

Knowledge of Google Suite.

Must possess basic computing and clerical skills.

Must possess Microsoft Office experience.

Physical Demands

Must be able to lift and carry materials and packages weighing up to 15 pounds.

Must be able to push, pull or otherwise move boxes and materials.

Prolonged periods sitting at a desk and working on a computer.

Working Conditions

Must be able to tolerate a semi-private working environment.

Must be able to multitask.

Must be able to obtain District certificate for driving a District vehicle.

Must be able to be flexible with work hours.

Equal Employment Opportunity

The District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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