Administrative Clerk; Receptionist SY

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support HUSD Vision, Mission and Goals.
• Furnishes support in performing general clerical work involving standardized procedures.
• May perform office receptionist duties; conducting transactions with students, parents, staff or general public requiring knowledge of rules, procedures, policies and activities.
• Receives and maintains records of supplies and other materials and maintains inventory records.
• Receives inquiries by telephone, e-mail, fax or in person and furnishes appropriate information.
• Compiles information and checks various reports and records and revises them into a usable format.
• Using Microsoft Office, inputs and updates information into the computer system.
• May substitute in other departments or schools requiring additional assistance or filling the responsibilities of an absent office employee.
• May be required to handle money and account for receipts.
• May assist in preparing and processing time slips.
• May handle and process professional development requests, enrollments and credits and maintain appropriate records.
• May establish, process and maintain new students and/or employee’s files.
• Assists in the duplicating and distribution of office materials, for administrators, teachers, parents and students upon request or as assigned.
• Attends meetings as may be required to receive or convey information.
• Participates in training to advance skills utilized in the performance of duties.
• At times it may be necessary to assist with Health office duties.
• Other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS

• Mimimum High School Diploma
• Advanced proficiency in the use of the Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, E-mail, Access).
• Ability and willingness to learn new software programs, such as student information systems, State Department of Education systems to obtain information.
• Possession of excellent customer service, organizational and office management skills with ability to multitask and be flexible while maintaining positive demeanor.
• Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working with constant interruptions and working with detailed information/data.
• Must maintain confidentiality of office business.
• IVP Fingerprint clearance card
• Flexibility is required to work with others in a variety of circumstances; work with data utilizing specific, defined processes and operate various office equipment using defined methods.
• Ability to pass background and reference checking as stipulated by District standards.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent communication with parents, students, and staff including the exchange of accurate information.
• Occasionally move about the inside of the office to access file cabinets, office equipment, etc.
• Constantly operate a computer and other office equipment.
• Must be able to remain in a stationary position at least 50% of the time either standing or sitting.
• Often raising objects from a lower to higher position, higher to lower position, or horizontally weighing up to 50 pounds.
• Occasionally required to position body by bending body downward and forward by waist.
• Required to have close visual acuity to perform activities including preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.

TERM OF EMPLOYMENT Full-Time or Part-Time – 10 Month Classified Hourly, Monday - Friday

SALARY CLASSIFICATION Appropriate salary placement on the Classified Hourly Schedule

EVALUATION Performance of this job will be evaluated by the Site Administrator according to district policy.

TOTAL PAID HOLIDAYS 14

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

HUSD participates in the Arizona State Retirement System;
Defined Benefit Plan provides for lifelong monthly retirement income for qualified members.