Executive Assistant, Office Manager; Central Dispatch

The Executive Assistant II, Office Manager provides advanced administrative and operational support to Assistant Vice President(s) within the Logistics organization. This role is responsible for managing complex calendars, coordinating meetings and travel, and supporting leadership priorities through effective organization, communication, and execution.

In addition to executive support, the role assists with office management and facilities coordination activities to ensure a smooth and efficient workplace environment. Responsibilities in this area include vendor coordination, supply management, and supporting facility-related processes in partnership with internal teams. The role requires strong judgment, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Supports coordination of office operations to ensure a smooth day-to-day workplace experience
• Assists with vendor coordination, service requests, and facilities-related activities
• Supports inventory tracking and ordering of office supplies and equipment
• Coordinates facilities-related requests, including maintenance, repairs, and space updates
• Assists with onboarding vendor accounts, raising purchase orders, and processing invoices
• Supports office moves, renovations, and workspace changes in partnership with Facilities
• Assists with workplace logistics such as access coordination and office readiness
• May serve as a point of contact for workplace safety programs or emergency response support, as needed

• Provides advanced, highly confidential administrative support to AVP-level leaders, including calendar management, prioritization, and conflict resolution
• Coordinates complex meetings, prepares agendas and materials, and tracks follow-up actions
• Manages domestic and/or international travel arrangements and related logistics
• Prepares and edits correspondence, presentations, and reports
• Serves as a liaison between leadership, internal teams, and external stakeholders
• Anticipates executive needs and proactively resolves scheduling or administrative challenges

• Coordinates events, leadership meetings, and team activities
• Tracks deliverables, action items, and administrative project work
• Processes expense reports and support budget-related administrative tasks
• Maintains files, records, and documentation in accordance with company standards
• Provides cross-functional coordination and support across departments

• High School Diploma or GED and 7 years' of relevant experience supporting senior leader or executives required, or any level degree or certification beyond HS diploma/GED and 5 years' experience.
• Strong organizational and time management skills with attention to detail
• Ability to manage multiple priorities and work independently with minimal supervision
• High level of professionalism, discretion, and confidentiality
• Strong written and verbal communication skills
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Demonstrated ability to anticipate needs and solve problems proactively