Assistant Controller​/Office Manager

Company Description

Rikoshea Contracting & Concrete Inc. is a family-owned construction company based in Apache Junction, AZ, specializing in commercial and residential demolition, earthwork, excavations, and asphalt paving projects. The company is supported by a forward-thinking management team with over 125 years of combined experience in contracting, construction, and site preparation.

The Assistant Controller is a key leadership role supporting the financial, administrative, and operational functions for a multi entity construction company. This position oversees daily accounting activities, office management, project coordination, and HR/benefits administration. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple responsibilities across accounting, operations, and people management.

• Manage full accounting cycle, including AP, AR, payroll, credit cards, and job-cost allocations.
• Support month-end close, financial reporting, and preparation of income statements, balance sheets, and WIP schedules.
• Reconcile bank accounts, vendor statements, and project cost reports.
• Maintain accurate job-costing and ensure alignment between budgets, actuals, and change orders.
• Prepare lien waivers, unconditional/conditional releases, joint check agreements, and subcontractor/supplier compliance documents.
• Manage insurance certificates, endorsements, and project-specific requirements (e.g., limits, retention, additional insured).
• Assist Controller/Owners with forecasting, budgeting, cash flow management, and year-end preparations for CPA.
• Maintain contract compliance including retention tracking, billing schedules, and pay application preparation.
• Prepare all year end reporting, including W2’s and 1099’s.

• Oversee daily office operations, supplies, equipment, mail, and internal systems.
• Serve as the main point of contact for IT, insurance, and other service vendors; assist with renewals and troubleshooting.
• Maintain company files, digital records, HR documents, subcontractor files, and project binders.
• Draft company correspondence, memos, proposals, meeting notes, and internal communications.
• Manage calendars, schedule meetings, and coordinate office-wide workflows.
• Implement and enforce organizational procedures to support efficiency and accuracy.

• Assist Project Managers and Field Supervisors with job startup packets, project closeout, and subcontractor onboarding.
• Prepare and distribute job numbers, budgets, purchase orders, and equipment allocations.
• Coordinate with general contractors on project requirements, and compliance submissions.
• Support procurement activities, including material orders, and vendor coordination.
• Monitor project progress, help resolve field-to-office communication issues, and update internal tracking systems.

• Assist with onboarding processes: offer letters, new-hire packets, I-9/E-Verify, background/drug test scheduling, and system setup.
• Maintain employee files, certifications, and training records (e.g., OSHA, CPR, equipment).
• Oversee benefits administration including enrollments, terminations, and open enrollment coordination.
• Process payroll changes, wage adjustments, PTO requests, and policy updates.
• Ensure compliance with labor laws, company policies, and safety standards.
• Prepare and submit all required wage reporting for all projects across 3 companies.
• Serve as an approachable point of contact for employee questions and HR-related support.

• 5-7+ years of accounting or assistant controller experience; construction industry required
• Strong understanding of job-costing, retention, lien waivers, insurance requirements, and construction billing.
• Experience with accounting software (e.g., Quick Books Emterprise Contractor, Textura, GC Pay, Procore) and project management tools.
• Excellent organizational skills with the ability to multitask across financial, administrative, and field-coordination tasks.
• High attention to detail and accuracy; able to analyze data and support financial decision-making.
• Strong communication skills—professional, clear, and solution-oriented.
• Ability to work independently, manage deadlines, and support team initiatives.
• Confidentiality and professionalism in handling sensitive HR and financial information.
• Knowledge of Arizona construction compliance (prelims, certified payroll, ADOSH, ROC requirements).
• Experience coordinating subcontractor agreements, change orders, and pay applications.
• Advanced Excel skills (pivot tables, v-lookups, job-cost reports).
• Familiarity with safety programs, insurance audits, and vendor prequalification portals.