Administrative Assistant - JH

Administrative Assistant

Position Length: 11 Month / 12 Month Short / 12 Month Long

Job Grade: 114

Hourly Rate: $20.85 and up depending on experience

Hours Per Day: 8

Purpose Statement:
The job of Administrative Assistant is done for the purpose of providing secretarial support to the assigned Administrator; acting as liaison between the Administrator and other parties; and monitoring assigned programs and/or projects.

• Attends meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Compiles data from a variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of programs and activities for the purpose of maintaining efficiency of department/program operations and/or delivering services in conformance with established guidelines.
• Evaluates situations and events for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains a variety of documents, files and records for the purpose of providing up-to-date reference trail, availability of information as needed and ensuring confidentiality.
• Monitors assigned site activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Performs record keeping and general and program specific clerical functions for the purpose of supporting an assigned administrator with necessary materials.
• Prepares a variety of written materials for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes documents and materials for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
• Records data into the financial system as administrator requires for the purpose of providing an up-to-date reference trail and ensuring compliance with established regulations.
• Researches a wide variety of topics for the purpose of providing information for addressing a variety of administrative requirements.
• Responds to inquiries from a variety of internal and external parties for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.
• Assists other personnel for the purpose of supporting them in the completion of their work activities.

Mental Requirements:

• Learning Development
  - Level C:
  Sufficient to read and write technical instruction, understand standardized methods, operate specialized and varied equipment, perform standard mathematical applications.
• Problem Solving
  - Level 2:
  Work situations require consideration and interpretation of circumstances or information to choose the most effective responses.

Physical Requirements:

• Physical Skill
  - Level B:
  Some learned physical skill is required. Certain coordinated finger, limb, or body movements must be performed in the course of regular work routines.
• Physical Effort
  - Level 1:
  Minimal physical exertion is required. Most job time is spent sitting with occasional walking. Occasional lifting, guiding, and carrying of lightweight materials or equipment.

Social Requirements:

• Human Relations Skill
  - Level A:
  Job requires ordinary conversational skills and courtesy to exchange routine information, provide routine assistance, and/or help maintain harmony among work associates.
• Scope of Contacts
  - Level 2:
  Interpersonal contacts extend to peers in other work groups, or to clients/customers who speak the language, either within or outside the organization. Interactions with higher levels of authority beyond immediate supervisor must be conducted on an intermittent basis.

Work Environment:

• Performance Environment
  - Level B:
  Work pressure, disturbances of work flow, and/or irregularities in work schedule are expected and occur on an intermittent basis. Changes in the performance environment require occasional upgrading of skills.
• Physical Working Conditions
  - Level 1:
  Generally good working…