Manager - High School Office

Manager High School Office

The job of Manager High School Office is for the purpose of providing administrative support to assigned Administrator; acting as liaison between the Administrator and other parties; conveying information regarding school functions and procedures; monitoring assigned programs and/or projects; and ensuring compliance with site's financial, legal and administrative requirements.

Essential Functions:

• Compiles data from a variety of sources (e.g. master schedules, handbooks, fee schedules, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Evaluates situations and events (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains a variety of documents, files and records (manual and computer) (e.g. Personnel records, statistical/financial reports, schedules, contracts, record archives, budget, requisitions, payrolls, vendor catalogs, eligibility information, emergency packets, etc.) for the purpose of providing up-to-date reference trail, availability of information as needed and ensuring confidentiality.
• Maintains documents, files and records (confidential and non-confidential) for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepares a variety of written materials (e.g. Correspondence, agendas, minutes, lists, reports, memos, payroll, invoices, contracts, handbooks, reports, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes documents and materials (e.g. employment verifications, employee action requests, leave, resignations, retirements, salary calculations, purchase orders, new athletic equipment requests, reimbursements, entry fees, etc.) for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
• Records data into financial system as administrator requires for the purpose of providing an up-to-date reference trail and ensuring compliance with established regulations.
• Researches a wide variety of topics (e.g. Current practices, policies, education codes, etc.) for the purpose of providing information for addressing a variety of administrative requirements.
• Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.

Job Requirements:

Mental Requirements:

• Learning Development
  - Level C:
  Sufficient to read and write technical instruction, understand standardized methods, operate specialized and varied equipment, perform standard mathematical applications.
• Problem Solving
  - Level 2:
  Work situations require consideration and interpretation of circumstances or information to choose the most effective responses. Solutions may be somewhat technical, yet are relatively straightforward, obvious and well-defined once problems are understood. Responses come from the realm of prior learning and experiences.

Physical Requirements:

• Physical Skill
  - Level A:
  Basic level of learned physical skill is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.
• Physical Effort
  - Level 1:
  Minimal physical exertion is required. Most job time is spent sitting with occasional walking. Occasional lifting, guiding, and carrying of lightweight materials or equipment.

Social Requirements:

• Human Relations Skill
  - Level B:
  Job requires patience in communication and well-developed verbal skills to exchange technical or complex information with individuals or small, informal groups. skills in establishing harmonious relationships and gaining cooperation are important.
• Scope of Contacts
  - Level 2:
  Interpersonal contacts extend to peers in other work groups, or to clients/customers who speak the language, either within or…