Elementary Office Manager

Position Overview

American Leadership Academy is now accepting applications for an Elementary Office Manager for the school year. Candidates must possess, or be willing to obtain, a valid Arizona IVP fingerprint clearance card.

• Oversee and manage all front office functions, including supervision of administrative staff, student attendance processes, visitor management, scheduling, and school-wide communications.
• Serve as the primary point of contact for students, parents, and visitors, addressing inquiries, concerns, and requests.
• Coordinate and manage parent-teacher conferences, school events, and other activities involving families.
• Oversee daily office operations, including managing office supplies, equipment, and ensuring the office environment is organized and
• professional.
• Implement and maintain office procedures and systems to enhance efficiency and productivity.
• Coordinate and supervise the work of office support staff or student aides, if applicable.
• Assist with budget management and financial record-keeping, including processing invoices, managing petty cash, and handling purchase orders.
• Maintain accurate records of financial transactions and ensure compliance with school and district financial policies.
• Draft, proofread, and distribute school communications, including newsletters, announcements, and memos.
• Coordinate with various departments, staff members, and external organizations to ensure smooth operation of school activities and events.
• Maintain and update school databases, including student information systems and staff directories.
• Ensure accurate and confidential management of student records, including attendance, health information, and academic records.
• Prepare and maintain reports, forms, and other documentation required by the school administration or regulatory bodies.
• Assist in planning and organizing school events, such as assemblies, field trips, and extracurricular activities.
• Manage event logistics, including coordination with vendors, arranging transportation, and handling related paperwork.
• Ensure compliance with school policies, district regulations, and state or federal guidelines.
• Keep abreast of changes in regulations and policies and implement necessary updates within the office.
• Provide administrative support to teachers and staff, including preparing materials, managing schedules, and handling other administrative tasks as needed.
• Assists school administration with the coordination and support of orientation activities for new staff
• Serves as backup coverage for the front desk when required, ensuring a welcoming environment, accurate visitor check-in, and efficient phone and communication management
• Coordinate with school health professionals to address health-related issues and emergencies.
• Handle sensitive and confidential information with discretion and professionalism.
• Uphold the highest standards of integrity and confidentiality in all aspects of the role.
• Other duties as assigned.

• Managing student enrollment and attendance
• Experience with Registration in a K-12 setting (preferable)
• Working knowledge of school compliance
• Highly organized
• Positive interpersonal skills
• General administrative and clerical support
• Strong planning, execution and problem solving skills
• General cash handling and reporting
• Confidentiality
• Humble “eager to serve” attitude

• High school diploma or equivalent
• IVP Fingerprint Clearance Card

• 3-5 years’ experience of Office Management related experience, specifically in a school setting.

We offer a competitive salary that is individually determined based on education and experience. Our company compensation package includes health benefits, paid time off, and 401k investment options including employer contributions.