Senior Administrative Assistant Oncology

Senior Administrative Assistant

As a Senior Administrative Assistant at Banner MD Anderson Cancer Center, you will serve as a key partner to leadership, providing advanced administrative support that ensures efficiency and excellence across daily operations. This role goes beyond routine tasks; you'll manage complex calendars, coordinate high-level meetings, prepare detailed reports, and handle sensitive information with the utmost discretion.

The ideal candidate is a seasoned professional with exceptional organizational skills, strong judgment, and the ability to anticipate needs before they arise. You'll be trusted to streamline processes, oversee special projects, and foster collaboration among staff, physicians, and external partners. Success in this role requires a proactive mindset, attention to detail, and the confidence to make decisions that keep operations running smoothly.

If you thrive in a fast-paced environment, excel at multitasking, and take pride in delivering strategic administrative support, we invite you to bring your expertise to our team.

Schedule:

Monday - Friday either 7:30 AM - 4:30 PM or 8:00 AM - 5:00 PM

At Banner Medical Group, you'll have the opportunity to perform a critical role in the community where you practice. Banner Medical Group provides both primary and specialty care throughout the communities in which Banner Health operates. We do this in a variety of settings - from smaller group practices like our Banner Health Clinics in Colorado and Wyoming, to large multi-specialty Banner Health Centers in the metropolitan Phoenix area.

We currently have more than 1,000 physicians and more than 3,500 total employees in our group and are seeking others to enhance our ability to deliver our nonprofit mission of providing excellent patient care.

Position Summary

This position supports senior leadership team members by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis.

Core Functions

• Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive.
• Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed.
• Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.
• Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management.
• Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance.
• Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
• Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.
• May hire, train, conduct performance reviews, and direct the workflow for the department staff.
• This position primarily focuses on the operations of the office of the senior leaders. Responsibilities extend across organizational lines, requiring extensive interaction and involvement throughout the system/facility, as well as the community.

Minimum Qualifications

High school diploma/GED or equivalent working knowledge. A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required.

Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary, using common word processing programs. Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquires from telephone callers or visitors, and gathering background information for sensitive or confidential reports.

Must have the ability to analyze routine administrative details of limited complexity, such as resolving minor scheduling conflicts, redirecting mail, etc. Must have excellent oral, written, and interpersonal communication skills to effectively interact with all levels of the organization. Must possess the ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with external customers.

Must have a working knowledge of personal software packages to perform the administrative functions described above.