Program Administrator

Job Title:

Program Administrator

Hybrid – Phoenix, AZ

Program Administrator with experience in contracts and order management, strong attention to detail, and proficiency in ERP systems. Organized, communicative, and able to coordinate cross‑functional teams to meet cost and schedule goals. Ideal for candidates aspiring to grow into program management or broader contract responsibilities.

• Review and manage purchase orders, initiate sales orders, and coordinate shipping for assigned space programs; align Moog's proposal, Statement of Work (SOW), and contract requirements, including export‑control and mission‑unique constraints.
• Maintain current, accurate, and traceable contract files, including contract briefs, change logs, and configuration/requirements references required for space missions.
• Stay current with government and commercial space procurement regulations (e.g., FAR/DFARS, ITAR/EAR awareness) and escalates compliance questions to Contracts/Legal.
• Serve as Moog’s primary point of contact with customers on assigned space programs, providing regular status updates, coordinating technical/schedule handoffs, and facilitating timely issue resolution for mission milestones.
• Develop and manage basic program plans tailored to spacecraft and ground‑segment timelines; ensure coordination between systems engineering, manufacturing, test, logistics, and subcontractors; monitor cost, schedule, and task completion to ensure compliance with program plans and launch‑readiness timelines.
• Coordinate with functional managers and engineering leads to ensure assignment and tracking of program resources, including hardware deliveries, test assets, and subcontractor commitments.
• Prepare regular status reports for management and customers highlighting program health, technical risks, test/qualification progress, and schedule impacts to mission milestones.
• Manage the preparation of presentation materials, technical summaries, and review packages for internal design reviews, customer reviews, and mission‑readiness reviews.
• Assist in the preparation, fact‑finding, and negotiations of proposals (new, follow‑on, and scope‑change) for specific program areas, capturing cost drivers, schedule impacts, and technical/qualification implications for spaceflight hardware and services.

• BA degree or a BS degree (Business Administration or a technical discipline preferred).
• Minimum (1+) years of experience in program, project, contract, or production control related responsibilities.
• Strong administrative and organizational skills.
• Meticulous eye for detail and accuracy.
• Ability to multitask and prioritize.
• Tact and persistence in dealing with personnel at all levels.

• FAR/DFARS
• Progress and milestone payments
• Multiple contract types (CPFF, CPIF, FFP, Time and Material)

• Financial Rewards:
  Compensation package, annual profit sharing, matching 401(k), and participation in Employee Stock Purchase Plan;
  Flexible Spending and Health Savings Accounts.
• Work/Life Balance:
  Flexible paid time off, holidays, parental leave program, relocation assistance.
• Health & Welfare:
  Comprehensive insurance coverage (medical, dental, vision, life, disability, Employee Assistance Plan) and supplemental benefits.
• Professional Skills Development:
  Tuition Assistance, mentorship, coaching, and leadership development programs.
• Collaborative Workplace:
  Inclusive culture with Employee Resource Groups and team‑building activities.

Phoenix, AZ: $50,000.00–$90,000.00 annually.

Moog is an Equal Opportunity Employer. We affirm the right of every person to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

If you need special assistance or an accommodation to apply for this position, contact Human Resources for assistance.