Executive Operations Coordinator

About Zippertubing

The Zippertubing Company is a U.S.

-owned manufacturer specializing in custom cable bundling, wire harness protection, and engineered component shielding solutions. Founded in 1957, we support mission‑critical applications across Aerospace, Defense, Medical, Automotive, Space, and Industrial markets. With a team of approximately 50 employees, Zippertubing offers the stability of a long‑standing manufacturer with the agility of a small, collaborative company. We design and produce highly customized, niche solutions for our customers.

The Executive Operations Coordinator will play a critical role in delivering the precision, responsiveness, and quality our customers rely on. This is not a traditional Executive Assistant role. While the position involves executive support, the primary focus is on special projects, data gathering, operational coordination, and follow‑through across departments. The ideal candidate is proactive, detail‑oriented, and comfortable working independently in a manufacturing environment.

Location:

Chandler, AZ. Employment:
Full‑time, onsite. Day shift:
Mon‑Thurs 6:00 am–3:30 pm;
Fri 6:00 am–10:00 am.

• Executive & Operations Support
  • Partner closely with the General Manager to support day‑to‑day operational priorities.
  • Assist with preparation of reports, presentations, and internal communications.
  • Track action items, deadlines, and deliverables across departments to ensure follow‑through.
• Special Projects & Data Coordination
  • Support cross‑functional projects by gathering, organizing, and summarizing data.
  • Assist with operational reporting related to production, quality, staffing, or performance metrics.
  • Conduct basic data analysis and prepare summaries to support decision‑making.
  • Coordinate project timelines and status updates.
• Process & Administrative Support
  • Help document processes, workflows, and procedures as needed.
  • Maintain organized records, files, and documentation.
  • Support internal meetings by preparing materials, capturing notes, and tracking outcomes.
• Cross‑Functional Collaboration
  • Serve as a point of coordination between leadership and internal teams.
  • Work with Engineering, Operations, Sales, HR, Accounting, and Production teams as needed to support business initiatives.

• Must be a U.S. citizen or permanent resident to meet ITAR employment requirements.
• Bachelor's degree in Business, Operations, Administration, or related Field (Preferred or Equivalent Experience).
• 3+ years of experience in an executive support, operations coordination, project coordination, or administrative role.
• Strong organizational and time‑management skills with the ability to manage multiple priorities.
• Comfortable working with data, spreadsheets, and basic reporting (Excel proficiency required).
• Strong written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and handle confidential information.
• Experience in a manufacturing, industrial, or operational environment is a plus.

This role is partially sedentary; however, some filing is required. The job requires the ability to lift files, open filing cabinets, and bend or stand on a step ladder as necessary during the shift. The employee must occasionally lift and/or move up to 25 pounds. The position involves sitting, talking, hearing, climbing stairs, using the elevator, and walking throughout the 8‑10‑hour shift.

Hand‑eye coordination is necessary to operate tools, drafting instruments, computers, printers, and various equipment. The work environment may involve standard office equipment (computers, phones, photocopiers, filing cabinets, fax machines) and may expose employees to airborne particulates, moving mechanical parts, vibrations, and loud noise on the production floor.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. This individual will also be responsible for all other duties assigned by the department manager or executive management.