Attendance Specialist

Date Posted: 5/15/2026

Date Available:

7/13/26

Closing Date: 6/30/26

Position Length
:
Jr High & High School - 10 Months / Elementary - 10.5 Months

Job Grade
: 111

Hourly Rate
: $18.82 and up depending on experience

Hours Per Day
: 8

Application Procedure
:
Apply online

Fingerprint Clearance Card
:
Must have a Level One IVP Fingerprint Clearance Card prior to processing. Please follow these steps:
Step One Step Two

The job of Attendance Specialist is done for the purpose/s of registering children; collecting and maintaining student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; providing clerical support at school site; and communicating various information regarding activities.

• Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of attendance issues and meeting district and state absence notification requirements.
• Compiles student records (e.g. birth certificates, transfers, immunizations, etc.) for the purpose of meeting state, federal and/or district requirements.
• Ensures accuracy of attendance records, including verification of forgeries and truancies and/or signing students in/out for the purpose of complying with State laws governing attendance accounting.
• Evaluates situations (e.g. involving other staff, students, parents, the public, police, probation department, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains a variety of attendance records, schedules, and files (manual and computer) (e.g. contact and telephone logs, student attendance, cash receipts, etc.) for the purpose of documenting and/or providing reliable information.
• Performs enrollment and un-enrollment activities (e.g. updating automated student information system, preparing permanent student record and cumulative folders, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements.
• Prepares a variety of reports and written materials (e.g. passes, standardized and special attendance reports, letters to parents, etc.) for the purpose of conveying information regarding school and/or district activities and procedures.
• Processes documents and materials (e.g. attendance records, student placement, disciplinary and/or suspension notices, homework requests, etc.) for the purpose of complying with local, state and federal attendance requirements.
• Responds to inquiries from a variety of individuals (e.g. staff, parents, students, etc.) for the purpose of providing information and/or direction.
• Screens telephone calls for the purpose of directing to appropriate personnel and/or taking messages.

• Assists other personnel for the purpose of supporting them in the completion of their work activities.

Mental Requirements

Learning Development - Level C Sufficient to read and write technical instruction, understand standardized methods, operate specialized and varied equipment, perform standard mathematical applications. Learning development involves the equivalent of some technical or vocational training beyond high school, often resulting in a certification.

Problem Solving - Level 2 Work situations require consideration and interpretation of circumstances or information to choose the most effective responses. Solutions may be somewhat technical, yet are relatively straightforward, obvious and well-defined once problems are understood. Responses come from the realm of prior learning and experiences.

Physical Requirements

Physical Skill - Level A Basic level of learned physical skill is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Physical Effort - Level 1 Minimal physical exertion is required. Most job time is spent sitting with occasional walking. Occasional lifting, guiding, and carrying of lightweight materials or equipment.

Social Requirements

Human Relations Skill - Level A Job requires ordinary conversational skills and courtesy to exchange routine information, provide routine assistance, and/or help maintain harmony among work associates.

Scope of Contacts - Level 1 The important job contacts are with peers in the immediate work group and immediate supervisor. Occasional contact with individuals outside the organization may occur.

Work Environment

Performance Environment - Level A Changes in environments, work pressure, disturbances of work flow, and irregularities in work schedule are infrequent.

Physical Working Conditions - Level 1 Generally good working conditions. Little or no exposure to extremes in noise, temperature, etc. little or no exposure to safety or health hazards.

Accountability

Level of Accountability -…