Grants Coordinator

Under direction of Town Manager, is responsible for supporting the Town of Camp Verde’s grant development, administration, compliance, and reporting activities.

This position researches funding opportunities, assists with the preparation and submission of grant applications, coordinates post-award grant management, and supports departments in meeting programmatic, financial, and compliance requirements. The Grants Coordinator serves as a resource to Town departments, including public works, community development, finance, administration, and other service areas, to help identify funding opportunities that align with Town priorities, capital improvement needs, infrastructure projects, and community goals.

Every Town Employee is expected to follow the Town Core Values by setting the P.A.C.E. (Professionalism, Accountability, Community and Excellence).

This is single professional-level class in the Town Manager’s Office. Incumbents in this class perform a variety of routine project, analytical, and support duties related to coordinating, organizing, and conducting activities related to grant development, administration and/or compliance.

The following duties ARE NOT intended to serve as a comprehensive list of all the duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties and may be required to perform additional position-specific duties.

• Researches and identifies federal, state, regional, foundation, and other grant funding opportunities that align with the Town’s priorities, strategic goals, capital improvement plans, infrastructure needs, and community development objectives.
• Coordinates the development, review, and submission of grant applications, ensuring accuracy, completeness, and compliance with all applicable requirements, deadlines, and funding guidelines.
• Writes, reviews, and edits grant narratives, project descriptions, budgets, letters of support, resolutions, and other application materials.
• Provides technical assistance and guidance to Town departments in grant proposal preparation, project development, funding research, and grant readiness.
• Assists departments in identifying eligible projects, developing scopes of work, estimating project costs, and gathering documentation needed for grant applications.
• Establishes and maintains grant files, tracking systems, calendars, and internal procedures to support effective grant administration and compliance.
• Monitors grant awards to ensure compliance with federal, state, local, and funder-specific requirements, including reporting, procurement, financial documentation, performance metrics, and closeout requirements.
• Track grant-funded project progress, expenditures, deadlines, deliverables, match requirements, and reporting obligations.
• Coordinates with Finance staff to monitor grant budgets, reimbursement requests, expenditure documentation, and financial reporting.
• Prepares and submits required programmatic reports, performance updates, reimbursement documentation, closeout reports, and other grant-related correspondence.
• Assists with post-award grant administration, including contract review, award acceptance documentation, project tracking, reporting, and communication with grantors.
• Supports compliance with applicable federal and state regulations, including procurement standards, civil rights requirements, environmental review requirements, record retention, and audit documentation.
• Develops and maintains systems for gathering data, performance measures, project outcomes, statistics, and other information required by grant agreements or Town leadership.
• Serves as a resource to staff regarding grant requirements, allowable costs, documentation standards, reporting expectations, and funding source requirements.
• Assists with internal grant training, workshops, and guidance for Town staff as needed.
• May assist with grants related to transportation, infrastructure, water and wastewater, parks and recreation, public safety, housing, community development, economic development, hazard…