Secretary to Elementary Principal

Secretary to Elementary Principal

CAMPBELL COUNTY SCHOOL DISTRICT #1 HILLCREST ELEMENTARY - Gillette, Wyoming Open in Google Maps

Job : 5738816

Final date to receive applications: Jun 09, 2026 11:59 PM (Mountain Standard Time)

Re-Posted: Yesterday

Starting Date: To Be Determined

This position is 8 hours per day/260-day school year

Hourly rate range will change July 1, 2026 to $20.18 - $22.05

Purpose Statement:

The job of Secretary to Elementary Principal is done for the purpose/s of providing secretarial support to school-site personnel; communicating information to staff, students, the public, and other districts; ensuring compliance with financial, legal and administrative requirements; providing information and/or direction as may be requested; and supporting assigned administrative personnel. This job reports to Assigned Building Supervisor.

Essential Functions:

• Administers approved medications and first aid to sick and/or injured children for the purpose of meeting immediate health care needs.
• Assists in and/or orients volunteers and new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations.
• Compiles data from a wide variety of sources (e.g. payroll, attendance, supply requests, calendar entries, staff communications, student data software, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of programs and activities as assigned (e.g. substitute teachers, meetings, in-service day activities, workshops, ceremonies, dances, luncheons, field trips, supply inventory, etc.) for the purpose of delivering services in conformance to established guidelines.
• Evaluates situations including emergency/disaster (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains inventory of office supplies for the purpose of ensuring items' availability.
• Performs record keeping (confidential and non-confidential) and general and program specific clerical functions (e.g. student and staff information, scheduling, copying, faxing, etc.) for the purpose of supporting assigned administrator and/or maintaining accurate site information.
• Prepares written materials (e.g. parent and/or discipline handbooks, school profile reports, memos, letters, report cards, etc. as assigned) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes a variety of documents and materials (e.g. registering and transferring students, employee and substitute time sheets, daily attendance, work orders, general ledger activities, purchase orders, etc. as assigned) for the purpose of disseminating information to appropriate parties and/or maintaining effective and efficient district functioning.
• Receives and distributes supplies and correspondence from a variety of sources to building staff (e.g. purchase orders, supplies, etc.) for the purpose of ensuring that materials received are in good condition and distributed to the correct party in a timely manner.
• Responds to inquiries from a variety of internal and external parties by phone, letter and/or in person (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Supports assigned administrative personnel for the purpose of providing assistance with administrative functions.

Other Functions:

• Assists other personnel, as may be required, for the purpose of ensuring an efficient and effective work environment.
• Participates in meetings as assigned for the purpose of conveying and/or gathering information required to perform functions.

Job Requirements:
Minimum Qualifications

SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: administering first aid; operating standard office equipment;…