Administrative Assistant

Job Title

This is the entry level in the class series.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Receives and screen calls and visitors and responds to inquiries or complaints within scope of judgement.
• Types, proofreads, and processes a variety of routine and non-routine documents including general correspondence, agendas, reports, newsletters, and memoranda.
• Orders, receives, inventories, stores, and distributes supplies. Contacts vendors and suppliers as needed. Maintains related records.
• Initiates and maintains a variety of files and records for information related to the assigned office. Ensures proper filing of documents in departmental or central files. Maintains and updates resource materials.
• Coordinates the flow of communication through the assigned office in an efficient and effective manner with staff, the general public, businesses, and others.
• Schedules meetings and arranges for room set up. Arranges for necessary materials to be available pares agendas and packets for meetings. Takes and transcribes minutes.
• Plans, organizes, and carries out administrative assignments. Compiles and organizes information and data from various sources on a variety of specialized topics related to programs in assigned area.
• Participates and assists in the administration of the assigned office. Organizes and facilitates activities of the assigned office. Recommends procedural changes affecting support activities.
• Performs duties as required.

Required

Education and Experience:

• High school diploma (or GED equivalent)
• One (1) to three (3) years of experience in an office environment
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities

Knowledge of:

• English grammar, spelling, punctuation
• Principles and practices of basic bookkeeping
• Modern office procedures, methods, and computer equipment
• Principles and practices of basic recordkeeping
• Department programs and procedures
• Administrative support techniques
• Principles and practices of data collection and report preparation
• Applicable software applications

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Communication, both oral and written
• Customer service

Ability to:

• Meet schedules and deadlines of the work
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Prepare and maintain accurate and complete records
• Perform a variety of office support duties and activities which contribute to efficient operations
• Prepare correspondence, memoranda, and minutes of meetings
• Compile and prepare a variety of administrative reports

The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.

We offer a complete benefits package to eligible part-time and full-time employees working 20+ hours/week. Benefits include health care, dental, vision, retirement, deferred compensation plan, flexible spending accounts and health savings accounts, life insurance, supplemental insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees who work at least 20-39 hours/week, receive benefits on a pro-rated basis. To learn more details, visit our benefits page.

Campbell County, WY

500 South Gillette Avenue Suite 1200 Gillette, Wyoming, 82716

www.campbellcountywy.gov