Administrative & Merchandise Specialist

Pay:

$23.00 - $25.00 per hour

$23.00 – $25.00 per hour, plus a benefits package worth $19,000–$24,000 annually.

Reports to:

Student Selection Director |

Location:

Gillette, WY

Full-time

Administration / Operations / Merchandise

At Western Welding Academy, we're growing quickly, and that means there's always something that needs to get done. As an Administrative & Merchandise Specialist, you'll play an important role in keeping our day-to-day operations organized while taking ownership of WWA merchandise, inventory, orders, and other administrative responsibilities.

This is a hands-on position for someone who is organized, dependable, detail-oriented, and willing to jump in wherever needed. You'll work across multiple areas of the organization, helping ensure that administrative tasks are handled correctly and that WWA merchandise gets from our vendors to our students, staff, events, and customers efficiently and accurately.

If you're someone who likes staying busy, solving problems, keeping things organized, and seeing the results of your work, this role gives you the opportunity to do all of that while being part of a growing organization with a mission that matters.

Applicants must already be legally authorized to work in the United States. Western Welding Academy does not sponsor work visas or offer employment-based immigration support.

At WWA, your work has a direct impact on the organization and the people we serve. This position gives you the opportunity to be part of the behind-the-scenes work that keeps a growing trade school running smoothly.

Here's what's in it for you:
Your pay is only part of the picture. As a full-time team member, here's the real value of working at Western Welding Academy:

• Free medical option. Our Cigna HDHP is fully company-paid for you and your family. That's $0 out of your paycheck.
• Money toward your health costs. Choose the HDHP and we add $1,000 a year to your Health Savings Account.
• Company-paid life insurance. $75,000 in coverage at no cost to you.
• 401(k) with a match. We match up to 3.5% of your pay to help you build for the future.
• Dental and vision coverage through Principal at low monthly cost.
• Unlimited PTO from your very first day.
• Nine paid holidays, including Good Friday, Black Friday, and Christmas Eve.
• A mission that matters. Your work helps support an organization dedicated to preparing people for successful careers in the skilled trades.

• Keep the office organized by providing day-to-day administrative support to WWA staff and leadership.
• Manage merchandise inventory including apparel, promotional products, equipment, and other WWA merchandise.
• Process merchandise orders from start to finish, including picking, packing, shipping, and coordinating pickups.
• Track inventory levels and identify when products need to be reordered.
• Receive and organize merchandise from vendors and ensure incoming products are accurately counted and stored.
• Coordinate with vendors regarding product availability, pricing, orders, shipping, and delivery timelines.
• Maintain accurate records for inventory, purchases, orders, invoices, receipts, and other administrative information.
• Help manage the online merchandise store by updating products, descriptions, pricing, images, and inventory.
• Process online orders and make sure customers receive the correct products in a timely manner.
• Handle returns and exchanges while keeping inventory records accurate.
• Assist with merchandise at events including setup, sales, distribution, and tear-down when needed.
• Help…