Accounts Payable Technician

Overview

Pacific States Marine Fisheries Commission is seeking candidates to fill the role of Accounts Payable Technician located at the headquarters office in Portland, Oregon.

The incumbent should be versed in accounting systems, policies, and procedures to perform the examination, verification, and maintenance of accounts and accounting data. Employees apply various accounting methods, forms, and techniques, but less than the broad understanding and theoretical knowledge of accounting acquired through professional education and training.

(The functions listed below are characteristic of the type and level of work associated with this group and pay band. They are not all-inclusive. Individual positions may perform some or all, as well as other similar work.)

• Verify and process vendor invoices, ensure that all invoices are accurate and properly documented. Compare vendor statements with company records to ensure accuracy and process payments to vendor in timely manner.
• Verify, research, and assign accounting codes and information. Determine the GL accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made. Assist with monthly close-outs. Reconcile detail ledger accounts to the general ledger control accounts.
• Review travel vouchers for accuracy and completeness. Assign accounting codes. Process reimbursements to travelers.
• Prepare Rent allocation journal entry every payroll.
• Assist Accountant with research imbalances and propose adjustments to
• Assist annual audit by providing requested documentation and records to auditors.
• Other duties as assigned.

At the lower end of the range, the Accounts Payable Technician must have:

• Knowledge of the various steps and procedures related to recurring or standardized
• Knowledge of the automated databases sufficient to input a range of standard information or adjustments, to understand recurring error reports, to take corrective action, and to generate a variety of standard reports.
• Knowledge of the structure and content of accounting, budget, or other related documents to investigate and resolve routine or recurring discrepancies, check documents for adequacy, or perform comparable actions that are covered by established procedures.

At the upper end of the range, the Accounts Payable Technician has broad, in-depth practical knowledge of the steps, conditions, procedures and process to assemble, review, and maintain complex accounting transactions. This includes:

• Knowledge to perform extensive balancing and reconciling of detailed summary accounts; resolve problems in balancing accounts; adjust complex discrepancies; develop control records; and review contract provisions, purchase orders, and travel orders against claims for payments to assure compliance with terms.
• Knowledge of assigned accounting functions and their relationships to other functions in order to research or investigate problems or errors that require reconciliation and reconstruction of incomplete information, conducting extensive and exhaustive searches for required information, or performing actions of similar complexity.
• Knowledge of extensive and diverse accounting regulations, administrative rules, and procedures to resolve nonstandard transactions, complaints, or discrepancies; provide advice; or perform work that requires authoritative procedural knowledge.
• Knowledge of master files, document processing, and the effects of transactions on existing records to resolve problems of processed transactions while protecting historical records.

Minimum Qualifications Required

Associate degree in Accounting, Business Administration or Management. This role requires attention to detail, strong organizational skills, and proficiency in accounting software (Sage Intact)

Candidates must present one year of Specialized experience.**

Specialized Experience is experience that equips the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position being filled. To be creditable, Specialized Experience must have been equivalent to at least the next lower level in the normal line of progression for the position being filled.